While the letters in Chapter 1 were aimed more at the general
membership, the letters in this chapter are directed more toward
specific individuals and groups, and specific situations.
Here are letters of encouragement to the woman who has suffered a
miscarriage, and words of congratulations to a member who has just
received a job promotion. They express the pastorís wish to minister to
the whole person.
These letters help the minister relate to members where they live,
touching their hurts and their joys, and expressing the ministerís true,
human, yet godly, genuine concern for church members. Itís in letters
such as these where spiritual principles are brought down to earth and
made real and practical.
2-1 / To Counselees about Agendas: For Meeting of about to be Married
To all couples planning to be married at Community Church this summer:
You are invited to a special meeting to be held on DAY, MONTH XX for the
purpose of discussing wedding procedure. The church wedding coordinator,
NAME, and I will be on hand. Come to the church lounge at 3:00 PM to
find out all about the following:
- Options for the ceremony, including a sample ceremony and ideas of how
to make it uniquely yours;
- Suggested wedding music and when it can be used during the service;
- Various decorations for the church you may want to consider, such as
aisle runners, candles, pew bows, and flowers;
- Preserving your wedding day through tape and video recordings;
- Holding your rehearsal dinner and reception in the church Fellowship
Hall, with or without catering by members of the church.
There will also be time for questions, and the meeting will be over in
about two hours. I hope that you will be able to attend; it should prove
to be very helpful in planning your special day.
2-2 / To Counselees about Appointments: To Cancel Session
As you know, we were scheduled to meet together for premarital
counseling on DAY, MONTH XX. However, due to the serious illness of my
mother, I must fly to CITY, STATE today and will be unable to keep our
appointment. Please inform NAME about this for me.
Since I do not know what will happen with my motherís condition, I
cannot reschedule you and NAME at this time. But as soon as I am back in
town, I will contact you and we can set up something agreeable to all of
us. I expect that to be some time within the week.
I apologize for any inconvenience to you, but I trust you will
2-3 / To Counselees about Condolences: On a Miscarriage
A pregnancy loss is usually traumatic, and a letter like this
acknowledges that along with the other problems of the individual who
has been undergoing therapy, it may well be overwhelming. The letter
assures the counselee of both the pastorís compassion and availability.
I was so sorry to hear of your recent miscarriage. Losing a baby is
never easy, but with the other problems you have been dealing with, it
is even worse to have something else with which to cope. Though I
realize that nothing I can say will bring back your child, I want you to
know that you are in my prayers. God alone has to be your strength as
you walk this difficult path before you; He will not fail you.
In addition, I am available to resume our sessions together at any time
you are ready. If you wish to wait a week or so, that is fine; however,
I would encourage you to come talk about your feelings as soon as you
May the Lord grant you His peace and His comfort during these days. He
alone can heal the pain you feel.
2-4 / To Counselees about Congratulations: On Job Promotion
Congratulations on your recent job promotion! Iím confident that you
will do excellent work in your new responsibilities, and that your
superiors were showing good judgment in offering you the new position in
Since you will be relocating out of state, itís obvious that we will no
longer be able to continue our counseling sessions. While I can refer
you to several qualified counselors in your new city, I personally feel
that you have made sufficient progress in dealing with your divorce.
Naturally, the wounds of a broken marriage may take years to heal, but
you seem to have reached the point where you can make the rest of the
journey to wholeness on your own. There fore, I am recommending that you
discontinue counseling at this time.
Of course, if you think you do need more professional help, I will stand
by your decision; you yourself know what is best for you. Let me know
what you want to do.
Again, let me say how pleased I am to hear about the promotion. I am
certain that God has given you a new start. May God bless you richly!
2-5 / To Counselees about Disciplinary Action: Concerning Behavior of
It has come to my attention that you have again ignored my requests for
confidentiality regarding your counseling sessions with me and the other
When I arranged for the three of you to be in a group session, I felt it
would prove helpful to all of you, since you are all in the same
circumstances. But the value of the time together has been greatly
decreased, if not totally eliminated, by your insistence on revealing
details of the things discussed to others outside the group.
As you know, I have asked you previously not to do this. I have
explained to you the unfairness of such behavior to the other members of
the sessions. Yet you have persisted in this behavior. Therefore, I have
no option but to inform you that you will not be permitted to attend any
further group sessions.
Believe me, I regret having to take this step, but I believe that you
leave me no choice. However, if after a month you feel you could keep
the private details shared inside the group, I will reconsider letting
you participate. In the meantime, I hope that you will seek God to deter
mine why you are doing this, and that He will help you change.
As always, I am available to discuss this or other matters at any time.
2-6 / To Counselees about Encouragement: When Down
After our appointment today, you seemed discouraged. I can understand
how it may seem like your problems are overwhelming and that nothing is
changing. Perhaps you are feeling like it isnít even worth trying to
But let me assure you that progress is being made. Though the
circumstances still look bad, God is in control, and He will continue to
help you survive even this distressing situation in which you find
yourself. I know it doesnít seem possible to you, but as time passes you
will begin to feel better.
So please donít give up! Together, you and the Lord will make it. And I
will continue to be here if you need my help too. You are in my prayers.
2-7 / To Counselees about Evaluations: Of Counseling Sessions
Itís risky to invite criticism, even in the name of evaluation, but itís
also valuable in a counseling situation. Here the pastor asks that
specific aspects of their sessions be examined. In this letter, the
pastor is honest enough to admit that things may not be perfect, and
that if they are bad enough to warrant it, there are alternatives.
Now that we have been meeting with each other for four months, I feel it
would be good to step back and look at what has been happening in our
sessions. Before our next appointment, I would like you to evaluate what
you think are the strengths and weaknesses of our time together.
Are you satisfied with the progress you are making in dealing with your
problem? Do you feel you have developed a sense of trust in your
relationship with me? Are you coming away from our appointments thinking
clearly about what steps you should take during the week?
Please think about these questions in order that we may discuss them at
your next session. At that time, we should be able to determine if we
ought to continue. If not, I can recommend several other good counselors
whom you may wish to try.
I look forward to hearing your opinions about these matters.
2-8 / To Counselees about Information: Change of Location of Sessions
I wish to inform you that from now on, counseling sessions with me will
take place in the church library instead of in my office. With the noise
and confusion of the telephone, people coming and going, and other
distractions, it has proved to be impossible to have the quiet and
confidence needed in a counseling session. Therefore, until the
remodeling is completed and I am again in a private office, I will meet
with you in the library. While this may be somewhat inconvenient, I am
certain it will be better than where we have been.
Thank you. See you at your next appointment in the library.
2-9 / To Counselees about Instructions: What to Bring to Sessions
Let me take this opportunity to remind you that for this weekís
counseling session, you will need to bring your Bible and your list of
communication goals for the month. As usual, I have you scheduled for
Thursday at 10:00 AM
I am looking forward to seeing you at that time. If you have any
questions before then, feel free to call me.
2-10 / To Counselees about Problems: Lack of Contact
At this point, it has been over a month since I have heard from you.
Therefore, I am assuming that you no longer wish to receive counseling
If you feel that your problem is solved, then I rejoice with you in the
great work that God has accomplished in your life. In that case, further
counseling may not be necessary.
However, if the problems you had been experiencing are still causing a
significant amount of stress in your life, it does not seem like an
appropriate time to stop seeking professional help.
Of course, it is completely up to you to choose what course of action
you want to pursue. But I need to know what you decide. Is there some
other problem of which I am unaware? Could another counselor do more at
this point to minister to your needs? Please contact me and help me
understand what is going on. I deeply care about what happens to you and
I am praying that God will aid you in determining exactly what you
should do now.
I hope to hear from you very soon.
2-11 / To Counselees about Procedures: To be Married in the Church
I am delighted to hear that you and NAME have decided to marry in
Community Church. The following is the standard procedure here:
Select a wedding date and time and clear it with the church wedding
coordinator. Also, determine if you want to use Fellowship Hall for the
rehearsal dinner and/or reception and if you want the womenís group to
cater either affair for you.
Contact me to set up appointments for premarital counseling. I prefer to
spend three one-hour sessions with the couple as well as one with each
spouse-to-be alone. Sessions should begin about two months before the
ceremony and be completed several weeks in advance of the wedding.
The sessions concern these topics:
- First week: General plans for the wedding, both the bride and groom to
- Second week: The financial end of marriage, both the bride and groom
- Third week: The sexual side of marriage and the Biblical
responsibilities of the wife, the bride only.
- Fourth week: The sexual side of marriage and the Biblical
responsibilities of the husband, groom only.
- Fifth week: Communication, both bride and groom to be.
- Sixth week (if needed): Problems and/or questions, both or either.
Assignments for each week will be made, such as reading or working out a
tentative bud get.
In setting up this schedule, I am attempting to do all within my power
to aid you in starting off your marriage in the best possible way.
Please feel free to contact me with any questions or concerns. I look
forward to meeting together with you and NAME.
2-12 / To Counselees about Resignations: Relocation of Counselor
It is with great regret that I must inform you that I will no longer be
able to continue our counseling sessions. As of MONTH XX, I have
resigned as pastor at Community Church to assume a new position in
Indianapolis. Because of the distance involved, I believe it would be in
your best interests to find a counselor in this area.
I realize that it is difficult to begin opening yourself up to someone,
and that doing so again with a new counselor is equally difficult. I am
sorry to put you in this position, but I feel that God would have me
take this job. Just as He has blessed our time together, I have
confidence that the Lord will aid you in finding another counselor who
will be able to minister to you.
I do think it is important for you to continue seeking help. You have
been making great progress, and you will keep on improving if you
persist in treatment. I can suggest NAME at Faith Memorial Church or
NAME, a psychologist, both of whom I highly recommended. I will be glad
to contact either one for you.
Let me know what you want to do. It has been good working with you, and
I continue to pray that God will minister to every area of your life.
2-13 / To Counselees about Thanks: For Gift
Thank you so much the fruit basket you left at the rectory for me last
night. It will be greatly enjoyed and you can be certain that it wonít
In your note, you indicated that you felt I have helped you. I am glad
you feel that way, but the progress you have made is really a result of
God and you working together. I have played only a small part.
Nevertheless, your gratitude is appreciated. I look forward to seeing
you continue to move toward complete wholeness.
Again, thank you for your thoughtful gift.
2-14 / To Couples about Agendas: For Next Meeting of Group
Where will you be at 7:00 PM on DAY, MONTH XX? I hope youíre already
planning to be at the Couples Club meeting at the church that night.
As you may recall, this is an important meeting. Plans need to be made
for the Lenten service the Club will be leading; we should set a date
for the spaghetti dinner fundraiser; and ideas are still needed for the
retreat. In addition, some new business has arisen which must be taken
care of at once. I wonít tell you what it is, but I will guarantee that
it is exciting and it affects you personally. Youíll have to come on the
1st to find out what I mean.
So mark your calendar now and plan on being a part of the MONTH agenda.
You wonít regret it!
2-15 / To Couples about Announcements: Concerning Sweetheart Dinner
Instead of just telling about the upcoming dinner, the following letter
piques the couplesí interest by an appeal to leaving their usual
lifestyle for something special. Then it gives enough details to
intrigue even more without spelling out the entire evening.
Calling all sweethearts!
Have you been longing for a special night out with your best girl or
guy? A time away from the kids and the ordinary cares of day to day
Then we have just the thing for you! The Couples Club is planning a
Sweetheart Dinner for all the married couples in the church. To be held
on DAY, MONTH XX at 7:00 PM It will include romantic music, candlelight,
and a gourmet menu selected just for you. After the dinner, a surprise
program will be presented which will top off the evening. The cost for
all this? A mere $00.00 per person.
However, limited seating is available, so you must call in your
reservation to the church office as soon as possible.
Donít miss this unique opportunity. Plan on joining us for the
Sweetheart Dinner on Valentineís Day.
2-16 / To Couples about Condolences: On Loss of Business
Most people think of sending condolences only on a death. But there are
many other times of stress when such a note would be appreciated. Doing
so shows concern for all aspects of a memberís life.
I was saddened to hear the news yesterday that you will definitely have
to shut down and sell your business. After all the time, effort, and
money which you put into it, you must feel a great sense of loss.
Perhaps you are also uncertain as to what direction you should go in
order to support your family.
I wish I could somehow turn your financial situation around so that none
of this would be happening. Of course you know that I canít. I can only
say that if you are experiencing these feelings, you are reacting in the
way that anyone else would, and that even in this God is with you.
Though He may seem very far away, He can provide the comfort and
strength that you need during this stressful time. You will be
constantly in my prayers, and if I can do anything to help you, either
in the way of a new job or just in listening, donít hesitate to contact
2-17 / To Couples about Congratulations: On Opening of New Business
Congratulations on the grand opening of your new business! Iím sure that
during the long months of preparation, it seemed as if this day would
never come. But your hard work has paid off, and now you really are
standing in your store, ready to meet the public. Surely God will bless
you both and your business as you dedicate it to Him and use it for His
glory. Again, my very best wishes for success. Iíll be in soon to check
out The Coffee Corner for myself!
2-18 / To Couples about Elections: Mistake in Results
My face is red! I canít explain how it happened, but somehow, during the
elections last week at Couples Club, the ballots were miscounted. We
announced that NAME and NAME Jones were elected president, when actually
NAME and NAME had the highest number of votes. Apparently, some of the
ballots were put aside by mistake and this caused the problem.
Believe me, I feel terrible about the mix up, and I apologize to NAME
and NAME, as well as to NAME and NAME. (No other officers were affected
by the added votes found). It wonít happen again!
2-19 / To Couples about Encouragement: Upon Agreeing to Lead Seminar
I was delighted to hear that you have decided to help lead a seminar for
Catholic engaged couples. As I told you before, you two have many
qualities which could assist young couples planning for marriage, and I
am confident that you will find the experience to be beneficial. Not
only will you have the opportunity of aiding others, but you will
probably find that being a part of the seminar will be enriching for you
At first, it may seem to be frightening to stand up before a group and
lead discussions about something so personal as your marriage. But I
believe that you will find it becomes easier the more you do it.
Maybe you feel unqualified. You shouldnít. No one is expecting that your
own relation ship be perfect; there is no such marriage. Your
willingness to take part in the seminar, and your basically well
adjusted union are all the qualifications you need.
Again, I want to thank you for stepping out in this new direction for
you. God will bless you for it. If you have any questions, feel free to
2-20 / To Couples about Information: New Address of Officers
As of MONTH XX, the address of NAME and NAME will be ADDRESS. Their
telephone number will remain the same as it has been, 000-0000. If you
need to contact them about any aspect of Couples Club, they are
available at their new home. Serving as president of the group means
they are eager and willing to hear from you. Why not stop over to see
their house? At the same time, you can share your feelings about the
group. Need directions? Call them or call the church office.
2-21 / To Couples about Instructions: About What to Bring to Potluck
The Couples Club Potluck supper has been scheduled for DAY, MONTH XX, at
6:30 PM It will be held in Fellowship Hall, and beverages, rolls, and
ham and chicken will be pro vided. Please bring your own table service
and $0.00 per person toward the meat.
In addition, each couple should bring the following: If your last name
starts with A-J, bring a salad, K-0, bring a vegetable, and P-Z, bring a
We are looking forward to a great time together as we begin a new year
of Couples Club activities. Even if you havenít been an active part of
the group in the past, why not start coming now? Youíll be glad you did!
2-22 / To Couples about Meetings: Meeting Time Moved
This is your official notice that because of Lent, the MONTH meeting of
the Couples Club will be moved from its regularly scheduled night.
Instead of gathering the second Wednesday of the month, we will be
meeting the second DAY, MONTH XX, so as not to interfere with the Lenten
service at the church on the XX.
As originally planned, the meeting will begin at 7:00 PM at the home of
NAME and NAME, ADDRESS. The program will remain unchanged. See you
2-23 / To Couples about Newsletter: Asking for Contributions
Perhaps youíve noticed that the church newsletter has recently assumed a
new look. In an effort to make it more readable, we have added some
artwork, more information about groups within the church, and some short
devotional pieces. All this is possible because of the extra pages that
have been added.
As a result of this, we are now able to offer to you, the members of the
Couples Club, the opportunity to use the space of one-half page every
month. How you use that space is up to you. You may choose to include
more detailed write ups about your meetings. Or maybe youíll want to use
original pieces, such as poetry or short articles by members of your
group. You may have other ideas of how best to use the space. Or you
could decide you would prefer not to have the extra space. Itís up to
you. Please think about this, and be prepared to discuss it at the next
Couples Club meeting.
2-24 / To Couples about Questionnaires: On Completion
After members have been urged to fill out and return an opinion
questionnaire, a follow-up letter such as the following should be sent.
In addition to sharing the totaled results of the questionnaire, it
thanks members who participated and promises that changes will be made,
based on what has been expressed.
Thank you for completing and returning to the church the questionnaire
about future plans for the Couples Club. Here are the compiled results:
1. The purpose of the group:
00% of respondents felt it is mainly for learning.
00% said itís for service to others.
00% thought itís for fellowship.
00% wrote that all three purposes are equal.
2. Activities that should be done more:
00% said social things like the summer picnic, bowling party.
00% wanted more guest speakers.
00% wanted more personal sharing and prayer time.
00% wanted an ongoing service project such as sponsoring an overseas
3. Activities that should be done less:
00% wrote less business meetings.
00% said fewer fundraisers.
00% wanted less Bible study.
4. Meetings last:
00% said too long.
00% said too short.
00% said just right.
As you can see, no one will be able to be completely happy all the time,
but we are going to do all we can to satisfy as many members as
possible. Again, we appreciate your help with the questionnaire. Plan on
being an active part of Couples Club this year and see how great it can
2-25 / To Couples about Resignations: Request to Fill in After
Resignation of Officers
As you probably know, NAME and NAME will be moving to CITY, STATE at the
end of this month. While we are pleased at NAMEís job promotion, it will
certainly be a big loss for Community Church to see the NAMEs go.
The NAMEsí relocation will also mean that the Couples Club is without a
president. NAME and NAME have told me that they donít feel they can
assume the office at this point, al though they are willing to continue
in the position of vice president.
I was wondering if you two might consider accepting the appointment of
president. You have been an active part of the group for some time, and
you have a good rapport with the other members. I feel you would make
excellent leaders. Would you prayerfully think about it?
Because the NAME s are leaving so soon, I do need to have an answer from
you within a week. Please contact me when you decide. If you have any
questions about the responsibilities of the president, call NAME, NAME,
2-26 / To Couples about Schedules
Thank you for signing up for bearing the offertory gifts. As you know,
bringing up to the altar our Lordís Blood and Body as well as the
financial gifts to Him is a solemn responsibility and a privilege in
which everyone in the parish should be encouraged to share.
The schedule for the next three months is as follows:
MONTH XX Ė HIS NAME and HER NAME
MONTH XX Ė HIS NAME and HER NAME
MONTH XX Ė HIS NAME and HER NAME
MONTH XX Ė HIS NAME and HER NAME
MONTH XX Ė HIS NAME and HER NAME
MONTH XX Ė HIS NAME and HER NAME
MONTH XX Ė HIS NAME and HER NAME
Please mark your calendar; you are responsible for being there the week
you are scheduled. If you cannot serve for any reason, switch with
someone else on the list.
We genuinely appreciate your willingness to help!
2-27 / To Couples about Special Events: Marriage Seminar
Marriage is the most challenging and yet also the most rewarding
relationship in your life. Isnít it worth doing all in your power to
help yours grow?
You need to plan to attend the NAME seminar coming to CITY, STATE. To be
held Saturday, MONTH XX, in the Stadium, it will feature the renowned
marriage and family expert NAME in one of his rare personal appearances.
You may never again have the chance of hearing him live; I heartily
encourage you to do all you can in order to attend.
Because of this rare opportunity, I have arranged to charter a bus to
CITY, STATE for the day. Tickets for the seminar are $00.00 for the day,
and the charge for the bus will be only $00.00 per person, with the
church picking up the remaining cost for the bus.
If you are interested in going, please contact the church office as soon
as possible, as we have only a limited number of tickets to sell.
Additional details of the seminar will also be avail able there.
Again, let me urge you to prayerfully consider going. It will be well
worth your time and money.
2-28 / To Couples about Thanks: For Helping Others
On behalf of the congregation, I would like to thank you for opening
your home to the refugee family from Thailand which the church is
sponsoring. During their first weeks here, it is crucial that they be in
a warm caring environment which will aid them in their adjustment to
their new lives. You are providing that kind of help.
I realize that it isnít easy to have people you donít know move in. You
too will have to get used to different ways of doing things, different
words, and an entire different lifestyle. But it will be well worth all
you have to give, as the family sees the love you share in Christís
name. It may be the very thing that brings them to a saving knowledge of
Soon, the month or so that you have them in your home will be over and
they will be in their own home. But the family will never forget all you
did for them. Neither will God; you will have your reward from Him.
May the Lord strengthen you and give you both wisdom and patience in
abundance during this time. Again, my thanks for your sacrificial
2-29 / To Parents about Advancements: Child Moving into Next Age Level
Sunday School Class
Next Sunday, MONTH XX, is Promotion Sunday and your child will be moving
to a different Sunday school room. His/her new class meets in room
NUMBER and the teacher is NAME. If you are not sure where this class is,
check the church map in the lobby or ask in the church office.
If your child has been an active part of Sunday school, I hope that
he/she will continue to do so in the new class. His/her teacher is
anxious to have him/her join the fun and the learning this fall.
Perhaps your child has not attended Sunday school regularly. If so, I
would like to take this opportunity to encourage you to begin coming
each week. Every child needs a spiritual education in addition to the
one he/she receives at school.
I hope to see your child in his/her new classroom this Sunday.
2-30 / To Parents about Agendas: Of Informative Meeting
As the time of First Communion approaches, you may have questions about
how it is done at St. Michaelís, especially if this is your oldest
child. Therefore, a meeting for parents of the children taking their
First Communion next month is being planned for DAY, MONTH XX. It will
be held at 7:00 PM in St. Michaelís Hall.
Topics to be discussed include:
- What your child should wear and where to get it;
- The significance of the Sacrament and how it is explained to your
child, in case you wish to talk about it with him/her;
- Appropriate behavior during the service, including when the taking of
photographs is permissible;
- Suggestions for making the time especially meaningful for your child;
- An opportunity to ask questions.
I hope that you will make every effort to attend this meeting.
2-31 / To Parents about Announcements: Repaving of Parking Lot
During the week of MONTH XX, the parking lot behind St. Michaelís will
be repaved. The contractor expects to do the work early in the week, so
that by Saturday it will be ready to use.
However, if unforeseen circumstances arise, such as rain, it is possible
that the new pavement may not be completely dry. Should this occur, the
parking lot will be blocked off.
In that event, please make sure to keep your children away from the
blacktop. Iím certain you do not want their clothing stained any more
than we want tar on the inside of the church.
Thank you for your cooperation.
2-32 / To Parents about Appointments: To Discuss Problem Child
As you know, your son NAME was caught vandalizing the menís room at St.
Michaelís yester day. This is an extremely serious situation which
indicates a lack of respect for the parish, my self, and God. I feel it
most necessary to discuss the matter with you (without Robert) at your
earliest convenience. Therefore, I have tentatively set aside time
tomorrow night, MONTH XX, at 7:00 PM, to meet with you. If this is not
possible, please contact me to set up another appointment. However, I
must stress again that this is an urgent problem that needs to be dealt
with as quickly as we can.
Iím sure you share my concern and I look forward to discussing it with
you. Thank you for your cooperation.
2-33 / To Parents about Certificates: Misplacement
I was delighted to be able to minister the sacrament of Infant Baptism
to your daughter NAME last Sunday. As you know, in the confusion of the
day, her baptismal certificate was mislaid, and I was unable to present
it to you following the sacrament. I enclose it with this letter; please
accept my deepest apologies for any embarrassment or inconvenience it
I must admit this is the first time in all my years as a pastor that I
have made such a mistake. In the future, I vow to be more organized!
May God bless you and NAME in a special way.
2-34 / To Parents about Condolences: Death of Infant
On DAY, MONTH XX, we were deeply saddened by the sudden death of your
son, NAME. Especially when a young child is taken away, we sense our
human helplessness to answer the age-long question of why this happened.
We cry out to God, frustrated in our lack of comprehension. But even
though in this life we may never have a full explanation, we do have the
assurance that He is with us. He understands our pain, and He brings
comfort and hope in the midst of it. In the assurance of Jesus Christís
death and resurrection, we are confident that we will meet NAME again.
Dear friends, this may be the greatest tragedy of your lives. Please
know that we at Community Church are standing with you. You are in our
prayers, and we are ready to listen to you when you feel like talking.
Realizing the grief process is a lengthy one, we fully understand that
for a while you may not be able to carry out the church responsibilities
you have taken on. But remember that there is always a place for you
2-35 / To Parents about Congratulations: On Award Received by Child
It is with pleasure that I congratulate you on your son NAMEís
qualifying as a National Merit Scholar. This is a great honor, and you
have every reason to be immensely proud of him. The parish and I are
proud of NAME too Ė he is a fine boy, not only scholastically, but in
all areas of his life. His devotion to St. Michaelís has always been
evident, whether he is serving as altar boy, attending a youth meeting,
or helping with the annual festival. I am certain that he will go on to
accomplish much as he attends college and chooses a career.
Only rarely does the parish get blessed with a National Merit Scholar,
and we are de lighted that NAME is one of them. May God bless him and
you, as your years of raising him pay-off.
2-36 / To Parents about Disciplinary Action: Against Child
When disciplinary action is necessary, it should be confirmed in writing
even after it has been agreed upon verbally. In this example, the
parents are thanked for their cooperation, and are assured that the
matter is considered closed.
Thank you for coming in yesterday to discuss with me NAMEís vandalism of
the menís room. As we decided at that time, he will be responsible for
giving me the sum of $00.00 a week from his job earnings, until the
total amount of the repairs has been paid.
In addition, he will be required to spend twenty hours helping the
janitor. This will be done over the next month, beginning on this DAY
morning at 9:00 AM He and the janitor will work out the times for the
rest of his work.
I believe that NAME has repented and that we will have no further
problems with him. I consider the situation closed.
Thank you for your cooperation in this unpleasant matter.
2-37 / To Parents about Elections: Congratulations on Election of Child
as Youth Group Officer
As you know, your daughter NAME was elected vice president of the youth
group at the last meeting. May I take this opportunity to congratulate
both you and her?
Serving as an officer in the youth group is a great responsibility as
well as a privilege. That her peers chose her for this position
indicates their confidence in her to carry out the duties of the vice
president, who is the program chairman. I share that confidence, and I
look forward to being able to work closely with NAME and the other
officers in the upcoming year.
Thank you for your encouragement and support, both of which NAME will
need through out her term of office.
2-38 / To Parents about Encouragement: On Runaway Child
I wish I could somehow say something so profound that it would
immediately give you all the comfort and answers you need Ė something
that could reassure you that NAME will come back home, that he will turn
around his destructive behavior, and that he will stop causing you so
But I think you realize that I cannot do that. All I can tell you is
that I feel a little of the hurt you are in the midst of, and Iím
praying for you. God alone must be your strength; He can minister to you
in such a way that, although circumstances may not change, you will be
able to handle the stress.
Remember too that the parish is not forgetting you. In the three weeks
since NAME ran away, a number of people have asked about him and have
told me they are especially praying for you and for him. I believe that
our Heavenly Father is watching over your son, even though you donít
know where he is or what heís doing. We must continue to believe that
God will use this difficult situation in a positive way for both him and
Keep in mind that I am always available to talk, should you feel the
need, and that Iím more than willing to help in the search for NAME by
contacting people, etc. May God bless you and minister to you in a
2-39 / To Parents about Evaluations: Of Sunday School Program
From time to time, I feel it is appropriate to evaluate how the church
programs are progressing. Discovering weak points, as well as finding
out where we are doing well, strengthens the overall work of the church.
With that in mind, I would like to ask for your help in evaluating the
Sunday school classes which your children attend. Please fill out the
enclosed form and return it to the church by Sunday, MONTH XX. Keep in
mind that your childís teacher and I are not looking for compliments but
an honest critique of what you think of the class your child attends.
Possibly the most important part of the form is the space for
suggestions. I would appreciate it if you would especially take the time
to think about what improvements you would like to see. It is not
possible to do every thing that every parent suggests, but if for
example, you strongly feel more Scripture memorization or less music
would help, write it down.
Thank you for your cooperation.
2-40 / To Parents about Information: On Possibly Controversial Youth
In dealing with a sensitive subject like the one here, being open about
exactly what is going on helps cultivate acceptance of the study. Notice
how the letter writer is sympathetic to parents who do not provide sex
education to their children, while attempting to get their support for
Perhaps you noticed in the church bulletin last week that the youth
group will begin a three week study on ďEthics and SexĒ this Sunday.
Although your child receives information on the physical aspects of sex
in school health and biology classes, the ethical and spiritual side of
it is neglected. Personally, I feel that these matters should be
discussed at home, and I realize that some parents do so. But for
others, doing so is a source of difficulty, either because of lack of
knowledge or the awkwardness of the topic.
Therefore, we are beginning the program as a help to you, the parent, as
well as to your teen. It is to supplement the teaching you give, not
relieve you of your responsibility in this area.
Todayís youth hear much about responsible sex, that is, preventing or
ending pregnancy and avoiding sexually transmitted disease. But God has
a different view about such things than what most teens believe. In our
course, weíll see just what the Bible says about sex and why He designed
it only to be in the context of marriage. We hope you will make every
effort to encourage your son/daughter to attend.
2-41 / To Parents about Instructions
As you know, your child will be receiving First Communion at the 11:00
AM Mass on Sunday, MONTH XX. Please have your son/daughter at the school
at 10:30AM, so that he/she may line up and be ready to come into church
with the group. The children will be sitting together in the front pews.
Rehearsal for the service will be on Saturday, MONTH XX at 2:00 PM Have
your child at the church on time so that we can begin the practice
promptly. It should last about a half an hour. As Iím sure you realize
itís extremely important that your son/daughter attend the practice in
order for him/her to know where to stand, etc. during the Mass.
First Communion is a major step in the life of your child, and I
encourage you to acknowledge it as such by taking photographs, inviting
your relatives, and if possible, holding a reception afterwards.
May God bless you and your child as he/she begins to participate in the
2-42 / To Parents about Meetings
Your childís religious education is one of your major concerns. Here at
Community Church, we want to supplement what he or she receives at home
and assist you in any way we can. There fore, we would like to invite
you to attend a meeting with the Sunday school teachers on DAY, MONTH
XX, at 7:00 PM
We will be sharing the general goals of Community Churchís Christian
Education program. You will also have a chance to meet your childís
teacher and hear what specific objectives he or she has set for the
year. The meeting will be dismissed promptly at 8:00 PM, at which time
refreshments will be served in Fellowship Hall.
It is important that we jointly look at which direction we are going in
our Sunday school, and we need you to be apart. Together, we can do
everything possible to guide your child in the process of spiritual
2-43 / To Parents about Newsletters: Recommendation
How often have you wondered how youíre doing as a parent? Did you handle
your toddlerís fears right? Should you let your twelve year old daughter
date? What should you do about the fourth grade bully who beats up on
your son every week?
So many of the questions we deal with every day are difficult to answer,
especially within a Christian context. Things that would be acceptable
for many people arenít for us believers. Thatís why many parentsí
magazines arenít very helpful for us.
Recently I have come across a small monthly newsletter for Christian
parents which has been extremely helpful for me personally in raising my
children. Called simply ďChristian ParentingĒ it had articles in the
last issue on the questions asked at the beginning of this letter.
Concerning children ages birth to eighteen, the articles are practical
and easy to read, as well as being written from a definitely Christian
Because I think so much of ďChristian Parenting,Ē I have asked the Board
to pay one half of the subscription fee for any parent in our church who
wishes to receive it. They have agreed to do this, which would mean your
cost would be only $5 per year.
If you are interested in this helpful parenting tool, please fill out
the enclosed subscription blank and return to the church with your money
by Sunday, MONTH XX.
Should you wish to see a copy of it before deciding, I will have some
available in the church office. But I am convinced that if you
subscribe, you will be delighted as am with this newsletter.
2-44 / To Parents about Problems: Concerning Behavior to Avoid
If you attended the 11:00 AM Mass last Sunday, you are aware that we had
a problem with some of the children in the parish. At that time, a small
child accidentally knocked over a lighted candle. Fortunately, an adult
quickly realized what had happened and righted the candle before any
real damage occurred.
While I am thankful that the incident ended promptly, it does make it
clear that occasion ally youngsters are not being watched carefully
enough during the services. I have no problem with parents standing at
the back of the sanctuary and letting their toddler walk around there
during the service, as long as the child is relatively quiet and well
supervised. But I cannot permit it if the adults donít properly watch
the youngster. We must not risk having something more serious than last
Sundayís incident. Please do everything within your power to cooperate
in keeping our church a safe place for everyone. Thank you.
2-45 / To Parents about Procedures: For Nursery
As the result of some recent problems we have had with babies left in
the nursery, we have established a new procedure to use when leaving
your child there.
1. You must sign a registration card, filling out all applicable
information. If your child is in the nursery regularly, you must still
fill out a new card the first week of every month that you are present.
Each additional Sunday of the month, you must initial the card so that
the nursery helpers know that nothing has changed.
2. Please attach a name tag to your child and his/her diaper bag before
leaving the nursery, and pick up a location number to take with you into
3. When you enter the sanctuary, hand your location number to the usher
nearest where you will sit. Then he or she can quickly find you if you
are urgently needed by your child.
I realize that these measures do take time, but if they are followed
they will eliminate some of the difficulties we have experienced. Our
main concern is for the safety and happiness of your baby.
Your cooperation is greatly appreciated.
2-46 / To Parents about Questionnaires: Asking for Help Filling One Out
Parenting has to be one of the toughest jobs in the world. Not only is
there no real training for the task, but the rewards often seem far
removed, if not totally nonexistent. And everyone has his or her own
opinions about whatís right or wrong.
Thatís why Community Church has begun a Sunday school class geared just
for the needs of parents with children ages birth to high school. It
will meet in room NUMBER, with experienced parents NAME and NAME as
But in order for this new class to really help you, we need to know
exactly what you would like to cover. Should we go through a book on
parenting by a popular author such as James Dobson, or would you prefer
a totally Bible centered class? Do you want a lecture on some phase of
parenting which is troubling you, or would a discussion group be more
Fill out the enclosed questionnaire in order to make your views known,
and return it to the church by Sunday, MONTH XX. We are excited about
the possibility of ministering to your unique needs as parents, and we
want your input as we plan. Thank you for your cooperation.
2-47 / To Parents about Resignations: Requesting Assistance in Filling
Spots after Resignations
Several of our Sunday school teachers have informed me that they are
resigning as of the end of the school year. While I hate to see these
faithful people leave, they have served well and deserve a rest.
Therefore, Community Church is in need of some new teachers, and I
wondered if you might consider volunteering. Openings for teachers are
in the classes for four and five year olds, fifth and sixth grade, and
junior high. If your child is in one of these classes, you may feel more
comfortable teaching another age.
Teaching Sunday school is a big responsibility. It involves time,
energy, and effort. But it is also a rewarding experience, as you touch
lives for the Lord Jesus.
If you would like to accept this challenge, please contact me at once.
You may teach only for the summer, or if you prefer you may take a class
for a longer length of time.
Please pray and ask the Lord if He wants to use you as a teacher at this
time. If many people help with teaching our faith to our young, no one
will have to do it for too long.
2-48 / To Parents about Schedules: New Nursery Schedule
Thank you for offering to serve in the nursery again this quarter. The
schedule for fall is as follows:
MONTH XX Ė HIS NAME and HER NAME
MONTH XX Ė HIS NAME and HER NAME
MONTH XX Ė HIS NAME and HER NAME
MONTH XX Ė HIS NAME and HER NAME
MONTH XX Ė HIS NAME and HER NAME
MONTH XX Ė HIS NAME and HER NAME
MONTH XX Ė HIS NAME and HER NAME
If you cannot work the week that you are scheduled, please switch with
another name on the list. Itís your responsibility to make sure someone
is present to supervise the children. You may bring a small snack, such
as crackers, for the children if you want, but itís not necessary.
Again, thanks for your help. Without the willingness of the parents to
help, we would not be able to operate the nursery. You are appreciated!
49 / To Parents about Special Events: Church Parentsí Workshop
If you had all the time and money in the world, wouldnít you invest a
large portion to learn how to be the best parent you could be? After
all, your children are a focal point in your lives, and you have a great
responsibility to bring them up to be productive, mature workers for
Well, you donít need that much time or money to take a step toward
improving your parenting skills. Plan now to attend Community Churchís
Family Workshop Day on DAY, MONTH XX, from 9:00 AM until 3:00 PM The
cost for the day is $00.00 which includes lunch.
Leading the workshop will be author and teacher NAME. For 20 years he
has been traveling across the country presenting practical ideas for
parents. Sessions included are the preschooler, elementary years,
adolescence, the single parent, and sharing your faith with your
More information about the workshop will be shared within the next
month, but for now, mark your calendar for MONTH XX. You wonít be
2-50 / To Parents about Thanks: For Redecorating Nursery
I would like to extend my personal thanks to you for your recent help
with the redecorating of the church nursery. The bright murals on the
walls, the repainted furniture, and the repaired and cleaned toys all
contribute to making it a cheerful, warm place. And where else would we
want our babies and toddlers to be? Even at this early point in their
lives, they need to view coming to church and Sunday school as a
pleasant thing to do.
You have helped accomplish this goal, and with the aid of the parents
and others who take nursery duty, we will succeed in reaching out in
love to the little ones of the church. Long after your child is out of
the nursery, your work will continue making a difference.
Again, my appreciation for a job well done.
2-51 / To Singles about Advancements: As Officer of Singles Group
Now that the year is ending, Iíd like to express my appreciation to you
for a job well done. You have served faithfully in the position of vice
president of the Christian Singles, and your hard work has played a
vital role in making this a great year for the group.
As you know, the vice president moves up to take the office of president
the following year. All the officers are advanced in this way so that
each spring only a new secretary need be elected. Since you are aware of
this, I trust that you are willing to serve as president for the coming
year. If not, please contact me at once so that other arrangements can
Should I not hear from you within the next week, I will assume that you
can and will be the president for 200X. Congratulations on your
advancement! I am confident that you will be able to do just as well
next year in your new position as you did this past year as vice
2-52 / To Singles about Agendas: Change in Planned Agenda
Did you realize that several families within our own church are living
in poverty? I have learned that they are housed in buildings with quite
inadequate heat, and with the recent cold weather, it is imperative to
get them relocated into warmer facilities as soon as possible. This
could actually be a matter of life or death for them.
The church council has told these two families to be prepared to move
within the week. At that time, we would like to have housing for them to
rent. At the very least, we will move them into othersí homes
temporarily until something more permanent can be found.
I have asked all the groups of the church to make this need a priority,
both in prayer and in giving. Therefore, the officers of Christian
Singles have decided to change somewhat the agenda for the next meeting.
As much business as possible will be postponed to a future time, in
order that we may discuss ways in which Christian Singles can help in
this situation. Bring any ideas for fundraisers which could be carried
out within the next two weeks and/or ideas about where inexpensive but
de cent housing is available.
In order for us to accomplish as much as possible, itís important for
you to attend. Please plan on being there!
Thanks, in the name of our Lord, Who desires that we reach out to the
needy in His name.
2-53 / To Singles about Announcements: Of Organ Dedication
The wait is over! After all the long months of looking forward to the
day when the new organ will be here, we can at last rejoice in knowing
that it is ready to be delivered. The company has informed me that the
organ will be installed the week of MONTH XX.
To allow plenty of time, we have set MONTH XX as the Sunday in which we
will dedicate the organ to the glory of God. We will have a special
service, with the organ accompanying the choir. Afterwards, there will
be a brief demonstration by the organist for anyone who cares to stay,
followed by refreshments in the Fellowship Hall.
Since you are a part of the Positive Christian Singles who donated a
sizable gift towards the purchase of the new organ, Iím sure youíll want
to be a part of that special day.
2-54 / To Singles about Appointments: To Position
Iím delighted to hear about your recent appointment as Singles
Coordinator for the district. It is certainly a great honor to be
selected for this position, and Iím confident that you have both the
ability and the enthusiasm for the job. You are already greatly
appreciated for your faithfulness in serving as one of the leaders of
the Singles program here at Community Church; now all the churches in
our area will be able to benefit from your work.
Again, congratulations from the entire church as well as from myself
personally. May God give you the wisdom and strength that you need to
provide outstanding leadership in this new and challenging
2-55 / To Singles about Certificates: On Correction
Even with the best of intentions, mistakes happen. In the following
letter, the pastor apologizes but goes on to focus on the achievement
for which the certificate was presented.
It has come to my attention that the certificate you recently received
for completion of the Basic Bible Study series, Part Two, was
incorrectly filled out. I apologize for the misspelling of your name; I
know from firsthand experience how irritating that can be.
But let me assure you that although your certificate wasnít made out
right, it in no way lessens the achievement you have accomplished.
Completing the course demands a great deal of time, effort, and
commitment, and I am personally proud of you for doing it.
Your new certificate, with your name spelled correctly, is enclosed.
Again, please accept my regrets that this happened, as well as my
congratulations on your hard work.
2-56 / To Singles About Condolences: Death of
It was a source of great sorrow to me to hear of the death of your
mother yesterday. At a time like this, words mean very little, but I did
want to let you know that I am praying especially for you during this
Losing a parent is always a big blow, but I know that it is even more
painful for you be cause of the close relationship you had with her.
Yet, you can take comfort knowing that you gave her loving, devoted care
for the last years of her life, even though it meant great sacrifices on
your part. By living with her, you gave up a good deal, particularly in
the past six months when she was so ill.
Now in the midst of the grief you feel, you can be assured that you did
everything possible for her. May God reward you abundantly for that,
even as He walks with you through the pain of being separated from her.
If you need to talk, I am available.
2-57 / To Singles about Congratulations: For Receiving Award
Congratulations on your selection as Single of the Year by the District
In informing me of this honor, the District Superintendent expressed how
pleased he has been to work with you over the past year. Your insights
and hard work have lightened his load, and he felt that no one else was
as qualified as you are for the annual award.
I am certain that he will contact you soon to inform you of when and
where the award will be presented.
In the meantime, let me say again how happy I am to hear about this
honor. May the Lord continue to help you to excel in your position.
2-58 / To Singles about Disciplinary Action: Individualís Immoral
I dislike having to send you this letter, but it seems as if I have no
choice. It concerns your relationship with NAME.
As you know, I agree with the denominationís position on adultery. I
have discussed this with you at some length, and while you say you
believe that what you are doing is wrong, you have still made no obvious
steps to break off the relationship.
Therefore, it appears that another step must be taken. On DAY evening at
7:00 PM I and several of the elders will be calling on you. As before, I
will attempt to convince you of the necessity of breaking off your
relationship with NAME. If you want, we would be more than willing to
help you decide upon some practical things you can do to end it.
I must warn you that this is the final contact the church will be making
with you. If you continue to openly practice this sin, we have no choice
but to ask you to leave the fellowship of Community Church.
Believe me, this is an extremely difficult position in which I find
myself. I have no desire to hurt you or to have you cast out. But we who
believe the Bible to be the Word of God can do no less than what the
Keep in mind that God loves you very much, as do we. There is always
room for you at our church, once this relationship is dissolved. The
Lord and we are eager to do anything we can to help you.
I am not saying that we have already achieved perfection; Iím certain
you could find many things that donít measure up in myself as well as
anyone else in the church. Yet we are aware of our shortcomings and are
working to change them by the power of God.
I personally am praying that you will be able to see the disastrous
situation you are in, and will have the strength to pull away from it. I
look forward to out time together DAY night. If you want to talk before
then, please call.
2-59 / To Singles about Elections: Upcoming
You are needed at the next gathering of the Christian Singles! Yes, you!
Plan now to be at the DAY, MONTH XX meeting in the church lounge. We
will be electing officers for the coming year.
Please prayerfully consider if you might serve in some capacity. All too
often, the same people continue leading a group year after year, which
sometimes results in stagnation. The officers for this past year have
done an excellent job in guiding Christian Singles, but they deserve to
have a chance to sit back and let others take over. Perhaps you are
among those whom God would like to use this year.
Even if you feel you are not to be involved in the groupís leadership,
we still want you to make every effort to attend the meeting. Come and
cast your vote! Without it, your wishes wonít be known.
Oh, yes, following elections and a brief business meeting, Christian
Singles will be having a pizza party. Donít miss it!
2-60 / To Singles about Encouragement: Upon Deciding to Further Oneís
I understand that you have recently decided to return to school to
pursue your masterís degree in Middle Eastern history, with the eventual
goal of teaching on the college level. While you are taking on a project
which will entail a great amount of work over the next year, I applaud
your choice. With Godís help, your talents and determination will get
you to your destination, I am sure, in spite of any obstacles which may
arise in your path.
As you begin this new direction in your life, I wish you the blessings
of the Father, Son, and Holy Ghost. May He continue to use you as He
2-61 / To Singles about Evaluations: Request for Evaluation of Assistant
For the past year, NAME has served as assistant pastor in charge of the
singlesí ministry. He has done an outstanding job in expanding the
program and also in ministering to the individual needs of people.
However, everyone has weaknesses that may be unknown to him/her. Only
when a person becomes aware of them can he or she work to do something
Therefore, I am enclosing an evaluation form which I would like you to
fill out concerning Jeffís work. This is not meant to be a vicious
attack on him, nor is it to pick at small details of his life style or
personality. Yet, I feel it is of value to have you who work with him
the closest do these forms, so that he may find out what, if any,
overall weaknesses are affecting his job performance. I am also looking
for his strengths, in order that he may realize what heís doing right.
Please seal your completed form in an envelope addressed to my
attention, and return it to the church by MONTH XX. You need not sign
your name to it unless you want to do so. The forms will be totally
confidential; only I will read them.
Thank you for your time.
2-62 / To Singles about Information: Concerning Group
When visitors and new members show an interest in specific groups in the
church, having an informative letter on file to give them is perhaps the
best way to get the facts out. This example includes the purpose of the
group, who may join, meeting times and places, and where to get more
Thank you for your request for information about Christian Singles. An
outreach of Community Church, it was begun in 1979 to minister to the
special needs of the singles in the church and community. All unmarried
people over the age of twenty-two, including divorced and widowed, are
The group meets about twice a month with a twofold purpose. One is to
simply have fellowship with others, which is why we schedule activities
such as attending concerts, touring museums, and having ski trips.
More importantly, we strive to learn more about God and His purposes in
our lives. We believe it is only through a personal relationship with
His Son Jesus Christ that we will find fulfillment in a life style that
many of us would not have chosen. To this end, we have teachings by
myself and others, who may or may not be a part of the group. We have
discussion and sharing groups, and we include praying for each otherís
needs as a portion of each meeting.
Currently, Christian Singles meets in the church lounge on the first and
third DAYs of the month. The meetings usually run from 7:00 until 9:30
PM, and include refreshments.
If you have any questions about the group, please feel free to contact
NAME, the cur rent president, at 000-0000, or myself. We can provide you
with a current schedule of Christian Singles activities for the next few
May I extend a personal invitation to you to attend our next meeting?
2-63 / To Singles about Instructions
As you know, the Christian Singles group is holding a Pancake Supper on
DAY, MONTH. XX, from 5:00 to 7:00 PM This project is to raise money
which will go to the needy child in Chile whom we sponsor.
We are asking each member of the group to sign up to bring a food item
as well as to volunteer to work at the supper. If you have not seen the
list of food needed, call NAME as soon as possible. At this point, we
have a number of people coming at 4:00 to set up and serve, but we have
only a few who plan to come at 6:00 and clean up. Can you help? Contact
While we have sent out publicity about the supper, we can always use
more. How about putting up a notice at your place of employment? You
could invite your friends to meet you there.
With all of us working together, the Pancake Supper canít help but be a
2-64 / To Singles about Meetings: Change of Location
This is to let you know that the Christian Singles meeting for MONTH XX
has been moved to the home of NAME, ADDRESS. The church lounge where we
usually meet is unavailable on that evening.
If you need directions to NAMEís apartment, call her at 000-0000 (home)
or 000-0000 (work). Or you may contact the church office.
The meeting will still start at 7:00 PM, and the program will remain the
same. The MONTH meetings will again be at the church.
2-65 / To Singles about Newsletters: Correction
As you might have noticed, last weekís church newsletter stated that the
Christian Singles would not be meeting this week.
This is not correct. As scheduled, the Christian Singles will have a
regular meeting on this DAY, MONTH XX. The program will be on self
However, the meeting planned for the following week, MONTH XX, has been
cancelled, due to the unavailability of the speaker who was to address
us about the Suicide Hot Line. It is to be rescheduled for some time in
The MONTH XX regular meeting will be held as usual.
Please mark your calendar with the change. Iím sorry for any
inconvenience this error may have caused you; I promise to be more
careful in the future!
2-66 / To Singles about Problems: Neglect of Duty
Recently I have noticed that problems have developed in several areas
that might involve you. A number of singles have generously volunteered
to serve as ushers, nursery workers, and Sunday school teachers. The
help is greatly appreciated, and Iím delighted that so many are willing
to serve the church in these ways.
However, it seems that lately some of the workers have not shown up when
they were scheduled to assist. I can understand that when youíre single,
you have more flexibility than most of the rest of us. I believe you
should take advantage of that by going off when you please as much as
possible. In later years, you probably will not be able to do so.
However, you must realize that when you just do not come, your absence
creates problems. Someone must be found at the last moment to fill in
for you. For Sunday school teachers, this means no time to prepare a
lesson. This is hardly fair to the person asked to take your place. Nor
is it good for the children and/or people you are helping. Service which
has not been pre pared for tends not to be the best.
I am not asking you to stop going away when you want to do so, but I am
saying you must make sure you have a replacement.
Please, if you cannot serve where you are supposed to at any particular
time, contact the appropriate person in charge at least two days in
advance, a week if possible. To do anything less is to treat the church
with great disrespect.
I am certain that much of this problem has been the result of simple
ignorance. Now that it is clear what is expected, Iím sure weíll have no
2-67 / To Singles about Procedures: To Apply for Position
Thank you for volunteering to serve as a counselor at the District
Singles Conference in MONTH. The procedure is:
1. Meet these qualifications: a personal relationship with Christ,
active member of the church, age twenty-five and over, secure and
comfortable in your status as a single.
2. Fill out the enclosed application and return it to me for my
3. Submit the completed application to the district office.
4. If you are accepted, you will be notified no later than MONTH XX. A
training session will be held sometime that month.
I appreciate your interest in the program and I hope that you will be
able to participate. Please contact me if you have any questions.
2-68 / To Singles about Questionnaires
In order to more fully meet your needs as a part of Christian Singles,
we have come up with the enclosed questionnaire. There is no need to
sign your name, but we would appreciate it if you would answer the
questions about who you are, what your greatest struggles are, and what
your major interests are. By compiling the responses, we hope to find
out exactly what the average Christian Singles member is all about.
Please return the questionnaires to the church by MONTH XX. Thank you
for your cooperation.
2-69 / To Singles about Resignations: Of Singles Pastor
As many of you know, I have been dating NAME for some time. Recently, we
have felt the Lord speaking to us about getting married, and we have set
the date of MONTH XX for our wedding.
Since Maria lives and works in Tampa, we have prayed about which one of
us should relocate. At this point, we have decided that I will be the
one to change jobs. Therefore, as of MONTH XX, I will no longer be
Singles Pastor at Community Church. I have begun the process of looking
for a position in the Tampa area.
While I am excited about my new life, I truly regret having to leave all
the great people at Community Church. In the years that I have overseen
the Singles program, I have gained much in terms of experience,
understanding, and genuine friendships. I will miss each one of you.
Please be assured that although I am marrying, I will not lose my
concern for the needs of singles. In fact, I hope to find another church
who needs an assistant pastor to work with the singles ministry. Having
waited this long to get married myself, Iíll always remember the
difficult years before God brought that special someone into my life.
I am certain that Community Church will continue to have a vibrant
outreach to the singles in the church and community. May God bless you.
2-70 / To Singles about Schedules: Change
Due to problems beyond our control, there has been a change in the plans
for the Singles Retreat next weekend. Instead of leaving at 4:30 P.M, as
announced in the original schedule, the bus will now leave at 5:30 PM
Please be sure to be in the church parking lot at that time. Because of
the later departure time, we will need to leave at precisely 5:30; if
you arenít there, you will have to drive yourself to the retreat.
The rest of the revised schedule is:
5:30 PM Ė depart
7:00 PM Ė arrive at hotel
7:30 PM Ė dinner
(The rest of the schedule remains the same.)
I hope the change wonít inconvenience you, but it is necessary. It wonít
affect the exciting and spiritually enriching weekend weíll have. See
2-71 / To Singles about Special Events
Special opportunities come along only occasionally, and when they do,
itís time to take advantage of them! Thatís why Iím sure youíll want to
attend the all diocese singles conference planned for DAY, MONTH XX.
To be held at St. Matthewís Church in Lima, it will be led by Father
Peter Grant of St. Bartholomewís parish. The central theme will be ďThe
Special Needs of the Single Ė the Church Reaches Out.Ē
Further details as far as cost, reservation deadline, and seminar topics
will be available in several weeks. In the meantime, mark your calendar
for MONTH XX. Youíll be glad you did!
2-72 / To Singles about Thanks: For Helping Others
It has recently come to my attention that you have opened your home to a
woman who had no place to sleep. Knowing you, Iím certain that you had
no intention of doing it to gain public recognition. Nevertheless, I
felt I wanted to express my personal thanks to you.
It requires sacrifice and selflessness to permit someone else to stay in
oneís house. It means the disruption of many aspects of your fife,
especially when the incoming person is not well known by you. But God
Himself will reward you for your kindness; you are clearly demonstrating
Iím proud to have you as part of the parish. May our Heavenly Father
continue to bless and use you.
2-73 / To Special Groups about Advancements
I was delighted to hear of your advancement to Eagle Scout. This is a
great honor, and it required much in the way of time and effort. But now
your hard work has paid off, you have finally reached your goal.
We have always supported the Boy Scout troops sponsored by St.
Michaelís, and encouraged boys in the parish to become active in it.
Nevertheless, it isnít often that someone achieves the highest rank that
the scouts offer. You are an inspiration to the younger boys, and we are
proud to have you as a part of Troop 405.
Again, congratulations on your advancement!
2-74 / To Special Groups about Announcements: Of Similar Program
From your participation in the ďFit for the KingĒ program, itís obvious
that you place a high priority on keeping your body in shape. Because of
this, you might be interested in at tending a special seminar about
health and nutrition to be held at Community Church on MONTH XX.
Nancy Jamison, a registered dietician and a member here, will be
speaking to the women of the church and community on the topic of
ďEating Right Ė What is it and Does it Make a Difference?Ē She will be
covering topics such as salt and cholesterol consumption, fiber in the
diet, the basic food groups, and health foods.
There is no charge for the evening, which will begin at 7:00 PM in
Fellowship Hall. It will conclude with samples of healthy snacks
prepared by NAME.
Plan on coming and learning more about another area of your total
2-75 / To Special Groups about Certificates: Discovery of Missing Ones
After the last meeting of the Boy Scouts, the janitor found a number of
certificates that had fallen behind one of the tables. Since they had
been made out to boys just joining the troop with the rank of
Tenderfoot, we knew they belonged to you. They are enclosed with this
letter in order that you might present them to the scouts who were meant
to receive them.
We are glad to have the scouts as a part of Community Church!
2-76 / To Special Groups about Evaluations: Results
Recently, we surveyed the congregation here to get feedback on the
programs and activities currently offered. We thought you might be
interested in the results of the questions concerning your group.
Over 58 percent of respondents were aware that Weight Watchers met in
the church, and 34 percent knew your meetings were on Tuesday evenings.
Eighty-seven percent felt Weight Watchers was a worthwhile group to use
church facilities, and 8 percent had attended one or more meetings.
Another 15 percent thought they would like to come or should come.
However, only 12 percent had any idea of what went on during your
meetings. Perhaps at some point, some of your members would be
interested in presenting a program to the Womenís Group about Weight
Since Community Church believes in the fitness of the total person,
body, soul, and spirit, we would like to see more people in the
congregation who need help with a weight problem attend your meetings.
Maybe by working together with you, we can achieve that goal.
Keep up your good work! May God bless you.
2-77 / To Special Groups about Newsletters: Opportunity to be on the
Welcome, Ladies at the ďFit for the KingĒ Program!
We are delighted to have you come to the exercise program today, and we
hope you will become a regular part of it.
Although ďFit for the KingĒ meets in Community Church, it is open to any
woman in the community, regardless of whether or not she attends this or
any other church.
However, information about the program is printed each month in the
church newsletter. In addition to notifications about cancellations of
sessions or changes in times, general news about fitness and health are
listed in the ďFit for the KingĒ column.
Because of this, you may be interested in receiving the newsletter on a
regular basis. If so, just fill out your name and address on the bottom
of this letter and return it to the church. You will be added to the
church mailing list.
Keep in mind that this wonít obligate you to do anything; the pastor
wonít call on you and you wonít be pressured to attend worship. It is
merely to keep you informed about the program.
Thank you, and enjoy your workout!
2-78 / To Special Groups about Problems: Misuse of Building
It has been great having the ďFit for the KingĒ exercise group meeting
in the church gym. I firmly believe that God wants us to take care of
our bodies, and regular exercise is an important part of that
responsibility, one that far too many Christians ignore.
However, certain problems have recently occurred of which you should be
aware. The day after the meeting, the janitor has found lights left on,
the side door to the church unlocked, and an abundance of trash and
items such as towels left in the gym.
Obviously, these practices are not in the best interests of the church.
Iím certain that they were unintentional mistakes, and it is
understandable that such things might happen occasion ally. But they are
beginning to occur every week.
This cannot continue. I must ask each of you to do everything within
your power to make sure they donít. Perhaps one person could be
appointed to be responsible for checking the lights, the door, etc.
Whatever you want to work out is fine, but please do something to
eliminate the problems.
Thank you for your cooperation. Iím confident that since you are now
aware of the situation, the problems will no longer continue.
2-79 / To Special Groups about Procedures: For Building Use
As you know, we have had no set procedure for closing up the church
after special groups meet here in the evenings. We have always been
pleased to let organizations such as Boy Scouts, Parents4Parents, and
Weight Watchers use the facilities at no charge.
While we are still happy to have the building in use when our regular
services are not taking place, we have recently found it necessary to
implement a sign-out policy. It is as follows:
Groups are asked to exit through the west door only. By the door will
be posted a sign out sheet. A person responsible for the group is to be
the last one out the door. He/she is to sign the name of the group, the
date and time, and his/her name on the sheet. In so doing, he/she is
1. Lights are turned off,
2. Heat is turned down (if necessary),
3. The room(s) used has been put back in the shape they were in when the
group arrived (trash thrown out, chairs in place, etc.),
4. Everyone is out of the church, and
5. The door is locked.
In putting into practice this procedure, we hope to make your use of the
building to be as problem free as possible. Thank you for your
2-80 / To Special Groups about Questionnaires: Urging the Return of
It has been approximately one month since the questionnaires about the
ďFit for the KingĒ program were distributed, and so far I have only
received three completed forms back. I realize that your life is busy
and that itís easy to forget one more thing to do. But please make an
effort to find your questionnaire, fill it out, and get it back to the
church. Only by getting your opinion on things such as possible future
programs and specific exercises you like or dislike can we work out
problems and make the sessions ones from which you can benefit the most.
Thank you for your help. It is necessary! (If you need another copy of
the questionnaire, stop by the church office.)
2-81 / To Special Groups about Schedules: Change
During the approaching Lenten season, the ďFit for the KingĒ program
will be operating under a slightly changed schedule. Thursday morning
sessions will continue at 10:00 AM for Lent, except for during Holy Week
(MONTH XX- XX). In order for the church to be prepared for Easter, no
session will be held that week.
Wednesday evening sessions will be meeting on Tuesdays, so that women
may attend the Lenten services DAY at 7:00 PM, if they so desire.
The location for both sessions remains the same, and all sessions will
go back to their regular schedules the week after Easter, MONTH XX- XX.
Thank you for your cooperation.
2-82 / To Special Groups about Special Events: Cancellation
We regret to inform you that the All Day Health Seminar scheduled for
DAY, MONTH XX, has been cancelled. Even with a number of churches going
together to put it on, there was not enough interest shown in attending
to warrant renting the Civic Center as planned. Perhaps in the future we
will try again to do a seminar on a smaller scale.
We are sorry for any inconvenience this may have caused, and we commend
you for your ďFit for the KingĒ program and your concern for your
2-83 / To Special Groups about Thanks: For Donation
To each person in the ďFit for the KingĒ program:
I would like to extend a big thank you to you for your generous
contribution to the new organ fund here at Community Church. You
certainly did not have to make any sort of gift to us for the use of our
building for your exercise sessions; it is free to worthy groups such as
yourselves. But your thoughtfulness is greatly appreciated. As you may
know, we are in dire need of a new organ and have almost two thirds of
the money needed for it. Your donation will make a difference in
enabling us to reach our goal sooner.
We are pleased that you meet in Community Church, and we encourage you
to let your programs develop as the Lord leads. If we may be of any
service to you, please contact my office.
Again, my heartfelt thanks on behalf of the entire congregation.
2-84 / To Volunteers about Advances: To Higher Position
On behalf of the entire congregation, I would like to personally thank
you for your faithful service as an usher over the past few years.
People have told me several times how much your warm welcome means to
them, and I am always encouraged by your smile as well as your devotion
to your position.
You are already aware that NAME is relocating to CITY, STATE and will no
longer be able to serve as head usher. I would like to ask you if you
would consider advancing to take his place. I know of no other man whom
I would rather have do it.
Pray about it and contact me with your decision. I am hoping you will be
able to accept. In any event, be assured that you are appreciated.
2-85 / To Volunteers about Agendas: Change
As you may have heard, part of the rectory roof was blown off during the
recent wind storm. Due to the urgent nature of this problem, the agenda
of the parish council meeting for tomorrow night will be altered.
Instead of beginning planning for the St. Michaelís Festival, we will
discuss options for the rectory roof, along with whatever else must be
taken care of this month. Next month we will start working on the
Since a decision about the roof must be made at this meeting, please
make every effort to attend. Thank you.
2-86 / To Volunteers about Announcements: On New Procedures
When itís important how something is done, it helps to have the
specifics spelled out. In the following letter, each step in cleaning
the church is clearly listed in a format which could be checked off as
Community Church is in the process of updating the cleaning list. The
following has been developed to help volunteers know what needs to be
done to keep the building neat. (A copy will be posted on the cleaning
- Straighten hymnals and Bibles, turning them right side up and placing
two hymnals and a Bible in each rack. Throw away old bulletins and
- Vacuum all carpets and dust tile floors.
- Dust organ, piano, pulpit, pews, pictures, altar table, and window
FRONT FOYER, REAR FOYER, AND CORRIDOR:
- Dust floors, shelves, door trim, and furniture.
- Mop floors with clear water.
- Vacuum mats and place lost items in box in rear of sanctuary.
- Clean toilets, sinks, countertops, and mirrors.
- Empty trash and mop floors if needed.
- Check toilet paper and paper towel supply.
SUNDAY SCHOOL ROOMS:
- Vacuum and dust.
- Empty trash.
- Sweep and mop floor.
- Straighten up as needed.
- Vacuum carpet and straighten up chairs and tables.
- Wipe off tables and chalkboards.
- Dust window trim, cupboards, piano, and furniture.
- Wipe out drinking fountain.
Thank you for your cooperation. The condition of our building reveals
much about how we really feel toward our Lord.
2-87 / To Volunteers about Appointments: To New Position
Greetings in the Name of our Lord! Iím pleased to inform you that you
have been appointed to fill the unexpired term of the late NAME on the
Board of Trustees.
Your faithful service to the church over the past five years that you
have been a member gives me every confidence that you will continue to
do well as a trustee, and I am looking for ward to working with you in
When I talked with you last month about the possibility of this
appointment, you indicated that you would accept it. However, if
anything has changed since then which would make your service in this
area impossible, please contact me at once.
Your term will expire in MONTH of 200X. At that time, you will be free
to seek reappointment if you desire.
Thank you for your dedication to Community Church. See you at the next
Trustees meeting, DAY, MONTH XX, at 7:00 PM
2-88 / To Volunteers about Certificates: Delay in Receiving
Thank you again for your hard work in teaching Vacation Bible School
last week. The program reached over 150 children, with at least 32 of
them making first time commitments of their lives to Christ. In
addition, about 37 others rededicated themselves to the Lord.
As you know, we had ordered certificates for the children for being a
part of the200X VBS. The certificates arrived yesterday, but upon
examining them, we noticed that the company had sent us only half the
number we requested. We have contacted the supplier, who has agreed to
rush more to us as soon as possible. However, we anticipate about a two
week wait until they arrive.
Therefore, you wonít be able to get the certificates to your students as
quickly as we had hoped. If you see any of your students, you may want
to reassure them that the certificates are on the way.
As soon as they do come in, we will get some to you, which you may fill
out and distribute to the members of your class. In the meantime, thank
you for your patience.
2-89 / To Volunteers about Condolences: Upon Injuries Received in Car
I was greatly disturbed to hear about your recent car accident and
subsequent hospitalization. Going through such a trauma is never easy;
even though your physical injuries may not seem to be long term, the
emotional scars often are. If at any time you want a listening ear,
please donít hesitate to contact me.
Let me also assure you that if you do not feel up to teaching membership
classes next week, I will understand. Let me know if you would prefer to
wait until a later date to start, and I will find a substitute for as
long as you think it necessary. Recovering from a serious accident such
as yours may take awhile, and I donít want you to feel pushed into
something new until you are physically and emotionally ready.
In the meantime, I am praying for your rapid and complete recovery. May
God bless you.
2-90 / To Volunteers about Congratulations: For Prizewinning Float
On behalf of the entire parish, I would like to congratulate you for
your efforts on the St. Michaelís float for the community Christmas
parade. Winning second prize was no small achievement; your hard work
certainly paid off.
I realize that constructing a float may not seem like a very spiritual
activity, but everything that is done for His glory is of value. And I
feel that participating in the parade showed that we as a parish are
interested in our community. As always, the church stands ready to help
those who need it. Again, thanks for all you did and congratulations on
coming in first runner up in the float division.
2-91 / To Volunteers about Disciplinary Action: Concerning Personal
As you know, you have been asked a number of times now to restrain from
talking to others in the choir during Mass. However, you continue to
ignore both the choir directorís and my instructions on this matter.
Your continual whispering in the choir loft has proved to be distracting
and annoying, and at this point I have no choice but to inform you that
you will not be permitted to sing with the choir during the month of
Believe me, I do not like taking this step, but you leave me no other
options. I hope that you will use this time off from the choir to
examine yourself to find out why you must continually draw attention to
yourself, even during church. Then I suggest that you seek the Heavenly
Fatherís help in changing.
You do make a valuable contribution to the choir, and it is the desire
of both myself and the choir director that you return to your place
there. But that will not be possible until you are able to change this
intolerable behavior pattern you have demonstrated.
May God minister to you in this area. If you feel I can be of assistance
to you in any way, please contact me.
2-92 / To Volunteers about Elections: Willingness to Run
Thank you for your willingness to run for the office of president of the
Couples Club for the coming year. Along with others who expressed an
interest, your name will be placed on the ballot and voted on at the
MONTH XX meeting. If you desire to, you may make a brief (three minute)
speech about what you would do if you were elected, but this is not a
requirement in order to run. However, you do need to be present at the
meeting if you want to be considered for the position.
Again, thank you for your willingness to serve in this capacity. We are
greatly in need of dedicated persons like yourself to make the Couples
Club the ministry all it can and should be. Be assured that even if you
should not be selected as an officer, you will still be an important and
necessary part of the group.
2-93 / To Volunteers about Encouragement: Upon Low Turnout
One look at your face yesterday told me how you were feeling about your
Vacation Bible School class. I admit, having only two students show up
for you to teach is disappointing, to say the least. But I would like to
assure you that even so, you are doing a job that desperately needs to
be done. What you say to those two children may affect them for the rest
of their lives. And because of your small class size, you will have a
greater opportunity than if there were a great number of boys and girls.
You will be able to communicate on a very personal level with your
students, in which you can really determine where they are in their
walks with God. Knowing their individual weaknesses, you can minister
directly in those areas.
Let me urge you to join with me in asking the Lord to send more students
into your class. But if they donít come, thank Him for His perfect plan
and use the time you have with your class to the fullest. May God bless
2-94 / To Volunteers about Evaluations: Request to do One
Thank you for your willingness to chair the annual Lawn Fete held last
week. I know you spent a great many hours coordinating everything, and
your hard work certainly paid off. We had an excellent turnout, plenty
of food but not too much left over, and even perfect weather! When the
bills are paid, Iím certain weíll see a good sized profit to benefit the
Sunday school department.
As well as everything went, you must be aware of some areas which did
not run as smoothly as they could have for whatever reason. As a help to
the person who volunteers to chair next yearís Lawn Fete, Iím asking you
to take a few minutes now while you remember and fill out the enclosed
evaluation sheet. By listing what worked and what didnít, we can
hopefully take care of any difficulties before they happen again.
Again, my personal gratitude for all you did.
2-95 / To Volunteers about Information
Thank you for your willingness to help again with the annual St.
Michaelís festival. This year it will be held on DAY and DAY, MONTH XX
and XX. As usual, we will raffle off a new car, have a German band and
polka dancing, and run an assortment of booths for food and games.
NAME and NAME have offered to chair the festival this year, and Iím sure
they will be contacting you soon about what you would like to do. With
everyone cooperating, I know we will once again have a successful
festival. Let me thank you in advance for all you can do in helping to
achieve that goal.
2-96 / To Volunteers about Instructions
To Those Who Have Volunteered to Clean the Church:
Thank you so much for your willingness to donate your time on DAY, MONTH
XX, as we give Community Church its annual cleaning. We plan to begin
work at 9:30 AM, with the first shift ending at noon. The second shift
will start at 1:00 PM and clean until 3:30 PM (or until everything is
Please sign the sheet on the church office door, indicating when you can
work. If you can bring dust rags, ladders, vacuum sweepers, or glass
cleaner, it would help. Make sure you come with an ample supply of elbow
Being on the cleaning crew may not seem like a very important service to
the Lord, but itís pleasing to Him when we do even the smallest thing in
Again, our appreciation for your assistance.
2-97 / To Volunteers about Meetings
Thank you for your offer to teach membership classes at St. Michaelís.
We are always in need of qualified adults who are willing to devote
their time to this important work.
In order to be properly prepared to teach the children, volunteers need
to attend a meeting on DAY, MONTH XX, at 7:00 PM in St. Michaelís Hall.
It will last approximately two hours. If you are unable to come, please
let me know as soon as possible. We look forward to having you as a
membership teacher this fall!
2-98 / To Volunteers about Newsletters: Deadlines
Thank you for offering to be in charge of packing the Thanksgiving food
baskets for the needy. I am always touched by the tearful appreciation
expressed by the recipients of the baskets; they have so little and yet
they are genuinely grateful for the gifts they receive.
Let me remind you that the deadline for news to be printed in the church
newsletter is DAY, MONTH XX. If you want people to sign up to pack
and/or deliver the baskets or to remember to bring canned goods to
donate, make certain the information is to the church secretary by that
time. Iím confident that you have things well in hand for the project;
thank you again for your help.
2-99 / To Volunteers about Problems: With Neglect of Duty
How do you deal with the situation of a volunteer not doing a good
enough job? In an insignificant matter, it could and probably should be
ignored. But in this example, the consequences Ė young children being
unsupervised Ė are too serious to be allowed to continue. Notice how the
letter writer surrounds the problem with praise for the volunteerís
Thank you for your willingness to work in the church nursery. It is a
much needed minis try, and it means a great deal to me that you are
available to serve in that area.
However, last week when you were in charge, several young children were
found wandering in the hall during the service. Naturally, the parents
were concerned, not only for the safety of their youngsters, but also
for the unintentional damage to the building which they might do.
Iím certain you understand the problem, and that the next time you are
in the nursery you will take steps to make sure it does not happen
again. Of course we understand that toddlers can move very quickly at
times, and that it is sometimes impossible to keep up with them, despite
our best efforts. But please do try to keep the children in the nursery
in the future.
Again, I appreciate your dedication to the children and your
faithfulness in the nursery.
2-100 / To Volunteers about Procedures: For Doing Solos
As you know, the adult choir will not be performing again until MONTH.
However, we are in need of volunteers to do solos and/or small group
numbers during morning worship for the summer months.
If you are interested, the procedure is as follows:
1. Sign up on the list on the choir room door by MONTH XX. Include your
name, phone number, what part you sing, and what dates or months you
would be available.
2. Within two weeks, the choir director will contact you to set up an
appointment to try out. Be prepared to sing one verse of a hymn of your
3. Following your tryout, you will be notified as to whether you will be
doing a solo, duet, or larger group number. You will also be given a
date(s) when you will be scheduled to minister.
4. Practice times will be set up two weeks preceding the day you sing.
Thank you for your cooperation. We look forward to having you share in
the summer music ministry.
2-101 / To Volunteers about Questionnaires
As the choir disbands for the summer, I wanted to personally thank you
for your dedication to it. It requires a great deal of time and effort
to faithfully attend practices and to be at each service to minister in
song; rest assured that you are appreciated. I am convinced that the
choir adds a great deal to the worship, and that the Lord is pleased by
your hard work.
Even at this point, we are making plans for the fall, and we would like
your input. Please complete the enclosed questionnaire about your views
on what music the choir should sing next. Were the pieces you did this
spring too easy or too difficult? Would you prefer some more
contemporary Christian music, or are the classical pieces more to your
Return the questionnaire to the church by MONTH XX, along with any
comments you have about choir. Remember, we value your opinion and look
forward to your participation in the fall.
2-102 / To Volunteers about Resignations
As you may know, NAME has resigned from the Parish Council as of MONTH
XX. He is relocating to CITY, STATE, and we will greatly miss him and
his familyís active participation at St. Michaelís.
Naturally, we will need someone to take over NAMEís unexpired term on
the council. As a member of the council, you may have suggestions of who
might be interested. Please come to the MONTH meeting prepared to
nominate someone. We will be voting on Georgeís replacement in MONTH.
Thank you for your assistance.
2-103 / To Volunteers about Schedules
Iím delighted that you will be able to participate in the day of
ministry, MONTH XX, with our sister church in the inner city, Westfield
Church. The schedule for the day is as follows:
8:00 AM Ė Meet in Community Church parking lot to board bus for
8:45 AM Ė Arrive. Men meet outside for instructions about paving the
parking lot; women meet inside to clean interior of church.
10:30 AM Ė Coffee break and time of fellowship. Get acquainted with
11:00 AM Ė Resume work.
12:30 PM Ė Break for lunch.
1:30 PM Ė Inner city children arrive for weekly tutoring session. Meet
in Fellowship Hall to be assigned to a child.
3:30 PM Ė Break for recreation and refreshments with children.
5:00 PM Ė Children depart; load bus for return to Community Church.
5:45 PM Ė Arrive at church. Those who wish may go together to restaurant
As you can see, we have a full day planned for us. We are expecting it
to be a great one. Not only will we have a chance to fellowship with the
people from Westport, but we can show our faith in a practical, positive
way to the children and the congregation there.
If you have any questions, feel free to call me. Otherwise, Iíll see you
2-104 / To Volunteers about Special Events
Because of your interest and participation in the choir, you are invited
to attend a special ďMusic in the MassĒ seminar sponsored by the
diocese. To be held on DAY, MONTH XX, at St. Matthewís Church in Lima,
the seminar will explore how music can enhance worship. Leaders of the
seminar will be Father NAME of St. Thomasí Church and NAME from St.
As soon as it is available, I will send you the list of workshops for
the day, which will conclude with the celebration of the Mass. In the
meantime, I hope that you will plan to attend.
2-105 / To Volunteers about Thanks: For Helping with Clean Up Day
On behalf of the entire church, I would like to thank you for
participating in last Saturdayís church clean up/fix up day. The good
turnout, the enthusiasm of the helpers, and the number of hours spent
working all added up to a great time of accomplishment and fellowship.
As good as the church looks now, we are more than ready for the Easter
While washing woodwork or painting bathroom walls may not seem
especially spiritual, keep in mind that God expects us to be good
stewards of the building. By taking care of it properly, we are
fulfilling that trust. We are also revealing our respect and love for
the church. Again, my appreciation for a job well done. May God bless