The letters in this
chapter are examples of some of the most common a minister
will need to write. Many deal with what may seem mundane announcements,
yet are actually vital pieces of information. It is important to keep
congregations aware of both big and small events so they can in turn be
involved in the life of the church.
Some letters deal with the hard issues; disciplining a
troublesome member, announcing the resignation of a pastor, and so on.
Yet most deal with the good news of Sunday school promotions, wedding
plans, new programs, and more.
It is always important, whether the news is good or bad,
that the message be communicated clearly, accurately, and truthfully, as
well as in the appropriate tone. These letters achieve each of those
1-1 / To Adults about Advancements
It is my privilege to inform you that as of MONTH XX,
our district supervisor, NAME, will assume the office of executive board
member for the denominational office in California. Iím certain you will
want to join me in wishing him Godís best as he advances to this new
position. NAME has been a great help to me personally, and I will miss
his work on the district level. But as an executive board member, he
will have even more opportunities for service to the Lord.
If you want to convey your congratulations to him, his
new address will be:
CITY, STATE ZIP
As of now, a replacement for district supervisor has not
been named. When one is, I will inform you.
1-2 / To Adults about Agendas
As you know, the parish is in the process of
constructing a new building in which to meet. A meeting has been set for
DAY, MONTH XX, at 7:00 PM to discuss the various aspects of the project.
On the agenda will be the following:
Blueprints of the proposed building will be displayed
and discussed. The architect will be on hand to explain them.
A list of what jobs men in the parish can do will be
presented, and a system of when they can work will be set up.
The finances for the project will be reported and ideas
for additional fund raising will be developed.
As you can see, this will be an important meeting.
Please make every effort to be present.
1-3 / To Adults about Announcements
Pentecost was the first great ingathering of the Church.
On that day when the Disciples of Christ went into the streets of
Jerusalem with the power of the Holy Spirit upon them, the witness which
they gave brought some 3,000 persons into the infant Church. It was the
beginning of the Christian movement, which was to spread into the entire
known world within the next fifty years, to win an empire within 300
hundred years, to carry the message of salvation to Europe, Asia, and
America in the following centuries.
We are heirs of the witness, and this coming Pentecost
Sunday, MONTH XX, we wish to see another ingathering of men and women
into the Church. At that time, we will receive new members who have
recently completed the New Memberís Class.
We also are extending an invitation to everyone; those
who are regular in worship, those who love the Church but donít get out
to worship as often as they would like, and those who once found the
fellowship of the Church to be uplifting but have somehow drifted away.
Will you help make Pentecost 200X another great
ingathering of the Church? That first Pentecost of the Church brought in
3,000 persons. We would like to have 300 in worship here that Sunday to
proclaim our part in the Church. Come and be a part of it.
1-4 / To Adults about Appointments
This is to inform you that Father NAME, who has served
our parish so faithfully for the past four years, has received a new
appointment. As of MONTH XX, he will begin serving in St. Lukeís parish
As difficult as it is to see him go, I am confident that
he will be more than able to handle the new challenges of his position.
I am also certain that he will miss St. Michaelís and those of you whom
he has come to know and love. If you feel inclined to express your
appreciation for his service to him, I encourage you to do so.
As of the present, no successor has been appointed to
fill Father Marksí position. When one is named, I will inform you.
1-5 / To Adults about Condolences: On Death of a
A letter of condolence is one of the most difficult
things to write, but it must be done. Usually it may be brief, offering
empathy, not pat answers, and the availability of the clergy to assist
the survivors during the progression of the grieving process.
The entire St. Michaelís parish joins me in extending
heartfelt sympathy to you at the tragic passing of your husband. There
is no bond so deep as that of a man and his wife, and to break that bond
through death is to inflict unspeakable pain on the remaining spouse.
Though we cannot fully understand the trauma you are
experiencing, be assured that you are in our prayers. Our Heavenly
Father will be with you to strengthen and support you as you go through
these stressful days of adjustment.
The grieving process, especially for the loss of a mate,
is a lengthy one. If at any time you need to talk, please feel free to
call me. I am available at any hour.
1-6 / To Adults about Congratulations: On Job
It was great news to hear about your promotion from
assistant professor of English to associate professor. This advancement
is certainly well deserved, and I am confident that you are fully
qualified to handle it.
As you know, your profession is yet another aspect of
your life in which you can demonstrate your faith. May God grant you
many opportunities to do so!
Again, congratulations from myself and the parish. Red
Deer College is blessed to have you as part of the faculty.
1-7 / To Adults about Disciplinary Action
A letter concerning problems caused by a member which
are severe enough to require disciplinary action must be handled
delicately. Notice the restating of the warning that the behavior must
stop, the expression of concern for the individual, and the offer to
further discuss the situation at any point.
I regret that in spite of the talk we had last week, you
have continued to do the very things you were advised to stop. As I
informed you at that point, if you continued to attack my person and my
authority as pastor, you could expect consequences.
Therefore, you are hereby relieved of all positions you
hold in the church. Obviously, it isnít fair to the congregation or to
me for you to continue serving at this time.
I truly hope that you will reconsider your stand and
again be able to resume service and fellowship here. Even though we have
had our different viewpoints, you have been a valuable part of the
church and I donít want to lose you.
However, as long as you hold your current beliefs about
me and my ministry, it is impossible for you to remain a leader here. I
pray that you would seek God for a peaceable solution to this problem,
and that you will soon be fully restored at Community Church. As always,
I am more than willing to sit down and talk with you at any time.
1-8 / To Adults about Elections
Greetings in the Name of Christ!
As a result of the general elections held on MONTH XX,
the following members have been selected to serve on the council at
Feel free to contact any of these individuals at their
home phones listed above. In agreeing to be on the council for the next
two years, they are reaffirming their desire to serve Christ and their
For your convenience, other council members are:
We extend our congratulations to the new council
members, and we are confident that they will work together with the rest
of council in accomplishing what Christ has called Community Church to
1-9 / To Adults about Encouragement: While Waiting to
Adopt a Child
It has been several months since I sent my
recommendation about you to Catholic Social Services, and I am certain
that by now you have completed their process of applying for the
adoption of a child. All that is left for you to do is to wait until
they have a baby available for you.
Naturally, this is the most difficult part. Perhaps it
seems to you that you will never receive the son or daughter for which
you have waited so long. But I want to assure you that we will all
continue to keep you in our prayers. You will get just the right child
that our Heavenly Father has for you, at exactly the right moment. This
time of waiting can be useful in preparing yourselves for the challenge
If at any time you feel the need to talk, please call
me. And if there is some way I can help with the process at the agency,
I am more than willing to contact them on your behalf.
May God bless you and uphold you during this time.
1-10 / To Adults about Evaluations: Of Church at
Looking back over the year we have just finished, I am
praising God for all He has done in Community Church. Are you aware
36 adults united with our fellowship, through confession
of faith or transfer of membership?
17 young people joined the church at the completion of
23 children and adults underwent the sacrament of
20 couples were married?
In addition, our average Sunday morning attendance went
from last yearís figure of 198 to 245. In Sunday school, attendance
increased from an average of 89 to 140 people. The weekly offerings went
from last yearís figure of $905 to $1500 this year.
Programs for youth, women, and senior citizens
flourished, and we can rejoice that we were able to donate over 2500
pounds of food to those who needed it.
All in all, 200X was a good year for Community Church.
However, we should not be satisfied with our past achievements. It is
time to continue to move forward. In the coming year, I would like to
see more people attending the home Bible study groups, a greater
commitment to personal prayer among members, and many more persons led
into a relationship with Christ.
Yes, there is much to be done, but we can go on to meet
the task with the Lord as our strength. Letís trust Him to make this New
Year the best yet!
1-11 / To Adults about Information
As Christmas approaches, St. Michaelís will again hold a
live Nativity in the church parking lot. Our youth will be playing the
roles of the Blessed Virgin, the shepherds, etc., but we are in need of
live sheep and/or a donkey for the display. If you have access to these
animals and could loan them to us, please contact my office.
The hours for the live Nativity will be 6:00 to 8:00 PM
on the nights of MONTH XX, XX, XX, and XX. We hope you will be able to
attend and bring your children.
May your Advent season be full of the joys of this
special time of year.
1-12 / To Adults about Instructions
Gratitude is an attribute that God wants us to
cultivate. Itís very easy for us to forget to thank Him for the
blessings of good health, family and friends, a home, and the freedom to
worship our Heavenly Father.
In addition to verbally expressing our thanks to God, we
can demonstrate it by helping others less fortunate than ourselves. One
way of doing this is by contributing to Gather Foods Days, which will be
held on Saturday and Sunday, MONTH XX and XX. Baskets for the food will
be placed by the doors of St. Michaelís on those days.
Especially needed are canned goods such as tuna, fruits,
and peanut butter, as well as other non-perishables. The items collected
will be divided between the Jupiter Referral agency, the Samaritan
House, and needy individuals in the parish.
Please consider the plight of these people and
contribute to Gather Foods Days. Thanks.
1-13 / To Adults about Meetings: To Vote on Purchase
of New Building
As you probably know, our family at Community Church has
been seeking a new building for our ministry. We are now ready for your
vote on whether or not to purchase the old Logston building.
A meeting has been scheduled for Sunday, MONTH XX, after the morning
service. At that time, we will present a resolution that requires your
action. This is your official notice of that membership meeting. All
members over eighteen years of age may vote.
If you cannot attend but would like to cast your vote,
please contact me.
In addition, I would ask that you continue in prayer
about the building, that we would have the wisdom to know if this is
Godís will for our congregation.
1-14 / To Adults about Newsletters: To Update Mailing
The church newsletter is an important link for our
members and friends at Community Church, and we are more than willing to
send it to anyone who wishes to receive it.
However, some who have wanted to get it in the past may
no longer be interested, for any number of reasons. Therefore, we are
updating our mailing list. Enclosed you will find a card with space for
your name and current address. If you desire to continue receiving the
newsletter, please mail or return the card to the church by MONTH XX.
Anyone whose card is not back by then will be automatically taken off
the mailing list.
It is not our intention to drop the names of any of our
members or friends who are interested in the newsletter. But it is not
good stewardship to keep paying postage for mailings that people donít
We appreciate your cooperation in this matter. Whether or not you wish
to remain on the mailing list, we wish Godís best for you today and
1-15 / To Adults about Problems: Concerning Parking
Recently, a problem concerning parking has developed of
which you should be aware. As you know, NAME has been kind enough to
permit St. Michaelís parishioners to use his parking lot across from the
church. His only stipulation was that it be used by a maximum of ten
cars, none of which were to be located on the grass surrounding his
However, for a number of Sundays, there have been
approximately fifteen cars in his parking lot during the 11:00 AM Mass,
as well as sometimes for other services. NAME has brought the matter to
my attention, since the grass is starting to show signs of wear.
I am certain that this reminder to you will result in no
further problems with too many cars in NAMEís lot. Your cooperation is
1-16 / To Adults about Procedures: To Borrow Church
It has come to my attention that many in the
congregation are unfamiliar with the procedure for borrowing church
property. As a result, several items have been taken without permission.
When this happens and a particular item is needed there is no way to
find out where it is. To help eliminate this problem, let me state the
approved church policy:
If any person or organization wishes to borrow any equipment, permission
must be obtained from the president of the Board of Trustees. He is
James Murray (address and phone). James manages a list of everything
loaned out so that we always know where it is.
Preference will be given to members, and all equipment must be used for
purposes in keeping with the official beliefs and policies of the
Please understand that anyone who borrows anything owned by the church
is responsible for replacing or repairing the item if it is damaged or
Thank you for your cooperation in this matter. I am certain that there
will be no further problems.
1-17 / To Adults about Questionnaires: Please Complete & Return
For a number of years, Community Church has met at 9:30 AM for worship,
with Sunday school following at 10:30. Recently, the idea of holding the
worship service at the later time has been discussed by the
Administrative Board. However, before deciding, we would like your
Please complete the enclosed questionnaire and bring or mail it to the
church by MONTH XX. At the MONTH XX meeting of the Board, the results
will be presented and a final decision made. In order for this decision
to accurately reflect the wishes of the congregation, we need to know
what you want.
Thank you for your help in this matter. Working together, we can
certainly come to a place of agreement on the hours of the Sunday
1-18 / To Adults about Resignations: Resignation of Pastor
Itís important to inform the church membership of a decision to move to
a new position before it has gone through the church via word of mouth.
The letter doesnít need to go into detail about why such a choice has
been made. Note how the following letter reveals both the pastorís
eagerness to assume the new job and regret at leaving.
It is with mixed feelings that I write this letter. As of MONTH XX,
200X, I will no longer be pastor of Community Church. I have accepted a
position as senior pastor at Faith First Church in Weston, and I will be
assuming my new duties there on MONTH XX.
Naturally, I look forward to the work in Weston with great anticipation.
There will be many opportunities for ministry as well as for personal
growth there. Yet, leaving the congregation at Community Church is
extremely difficult for me. No group of people could have been more
supportive to me and my wife. I question if I will ever feel as close to
a church family as I do here.
But there is no doubt in my mind and heart that it is time for me to
move on to this new challenge. I wish each of you the very best as you
seek God and obey His leading in your life. As you have always done for
me, encourage and help your new pastor. And be certain that you are in
1-19 / To Adults about Schedules: About New Sunday Evening Services
The book of Revelation tells us that as the ages go by, the distinction
between the righteous and the unrighteous will increase until the last
great battle between them. We donít know when this battle will take
place, but we can make a decision about which side weíll be on when it
does happen. Will you and your family make the decision to stand as
Christís people throughout the following months?
One way you can act on your commitment to be the righteous is to plan to
attend the new series of Sunday evening services now being scheduled.
The first Sunday of each month will be devoted to a service of worship
through song. Individuals from our church will be sharing their vocal
talent with us, and as a congregation we will sing a number of hymns.
You will even have a chance to request your favorites.
The second Sunday will be Church Family evening. After a potluck supper,
a film appealing to the entire family will be shown.
A special service will be held on the third Sunday of each month. This
will include guest speakers and musical groups.
The fourth Sunday will be in the hands of different lay groups within
the church, such as the youth and the womenís association.
When there is a fifth Sunday in the month, nothing will be scheduled, in
order that you may spend the time with your family.
Iím excited about this new series and I hope that you will be too.
Decide now that you will be a part of Sunday evenings at Community
Church. Iím certain that it will only strengthen your commitment to
1-20 / To Adults about Special Events: About Upcoming Service with
Visiting Musical Group
Greetings in the Name of Our Lord!
ď0 sing unto the Lord a new song: sing unto the Lord all the earthĒ
Psalm 96:1 (KJV).
Community Church is going to be praising the Lord in song on Sunday
evening, MONTH XX, when we host the NAME OF GROUP from CITY, STATE. The
service begins at 7:00 PM
A group of fifteen musicians and vocalists, ages eighteen to thirty, the
NAME OF GROUP have traveled across most of the eastern United States,
presenting their message that Jesus truly brings a changed and different
life to those who let Him into their hearts. Their style varies from
Southern Gospel to contemporary Christian, and the enthusiasm and
vitality of the group has ministered to congregations everywhere for the
past five years.
Plan on joining us for this exciting and inspiring evening of song, and
bring a friend. You can expect to receive a blessing!
1-21 / To Adults about Thanks: Upon Receiving Congregational Christmas
A thank you note is always gratefully received. If an actual gift is
involved, it should specifically be referred to; if it is cash, as in
the following example, the amount ought not to be revealed, but to state
the intended use is in good taste.
As my wife and I opened the envelope presented to us from the
congregation at the Christmas Eve service, we were once again
overwhelmed by the generosity of Godís people. Thank you, dear friend,
for your part in the gift. We realize that for many, it meant a
sacrifice; perhaps one less meal in a restaurant or a smaller present
for your spouse. Believe me, it is appreciated!
After much thought and discussion, Mary and I have decided to use it to
purchase a new arm chair. If youíve been in our living room lately, you
know how much it is needed. We expect to have it in the next month;
after then, please feel free to stop in and see it.
We are so pleased with the gift, but even more so, we cherish what it
means Ė the love, prayers, and support of our congregation. May God
bless you richly!
1-22 / To Children about Advancement: Moving into the Next Age Group
Class for Sunday School
Fall is here again! Schoolís started, leaves are beginning to change in
color, and the weatherís getting cooler. Things are happening at
Community Church, too. You will be moving up to a new Sunday school
class. Promotion Sunday will be on MONTH XX, and on that day you will
become a part of the fifth and sixth grade class. The class meets in
room 104, and Mrs. NAME is the teacher. The Sunday school hour is from
9:00 to 10:00 AM Weíre sure that youíll have fun and learn a lot in your
new class. Hope youíll be able to make it every week!
1-23 / To Children about Announcements
If you see people and trucks from the Channel 8 TV station around St.
Michaelís next Sunday, donít be surprised. The station has asked us to
be included in a special report on ďGrowing Up Catholic,Ē and they will
be asking some questions of several children from our parish. If they
stop you as you are leaving Mass, you should politely answer their
questions. When we know the day and time the show will be broadcast, we
will tell you.
1-24 / To Children about Certificates
Attention all girls and boys who attended Vacation Bible School!
Certificates saying that you were a part of the fun and learning at this
yearís VBS are ready for you now. They can be picked up in the church
office at any time, along with a number of art projects completed on the
last day of VBS. We would appreciate it if you could get them as soon as
1-25 / To Children about Condolences: On the Death of a Mother
The loss of a parent is extremely traumatic. The following letter
acknowledges the validity of the questions such a child may have, and
expresses the willingness to talk it out, without guaranteeing answers.
It doesnít seem fair, does it? Just when you needed her, your mother is
gone. Maybe you feel angry at her, or even at God for letting her die.
Or you could be wondering if sheíd be alive now if you had done or
thought something differently. You might be confused and asking your
self, ďWhy did this happen?Ē
All of those thoughts would be very normal for you to have. In fact, the
grownups who loved your mom are probably feeling the same things. No one
would be mad at you for thinking them. And if you are, it would be good
for you to talk to someone about your feelings.
If you want to share them with me, I would be glad to listen. Just call
me and we can get together. I donít promise to have a lot of answers
(even adults donít always know everything, especially when it comes to a
death), but we can talk it out. I join the rest of the parish in telling
you how sorry I am at your great loss. My prayer for you is that our
loving Heavenly Father will comfort you and your family.
1-26 / To Children about Congratulations
Now that you have reached the third grade, we at Community Church feel
you have come to an important point in your life. You have a firm grip
on reading, and so you are ready for your very own Bible. Reading Godís
Word is very important, because you find out what God is like and what
He wants you to do.
To help you learn the Bible, we want to give you one especially written
for boys and girls. On Sunday, MONTH XX, we will ask you to come up to
the front of the church during the 10:30 AM worship service. Then you
will get your Bible.
We hope that you will read it every day and do what it says.
Congratulations on taking this big step!
1-27 / To Children about Disciplinary Action
I am sorry to tell you that for the next month, you will not be
permitted to attend your Sunday school class. In spite of repeated
warnings from your teacher, Mrs. NAME, that your in-class behavior must
change, you have continued to create problems by talking to and poking
your classmates. I have also personally spoken with you, but you have
apparently chosen to keep it up. So we have no choice but to remove you
from the class for a time. For you to remain would simply not be fair to
the others in the class who want to learn.
During class time in MONTH, you will be required to stay in the church
office. We hope that by the end of the month, you will be willing to act
as you should in your class. At that time, you may return to your room.
But remember, I will not hesitate to take you out of class again if your
behavior is not what it should be.
I have talked to your parents about this, and they are in agreement with
me. Believe me, neither they nor I like doing this. But at this point,
we can see no other way to go.
I do feel that you donít really want to be like this, and I am praying
that God will help you to change. If you want to talk, please call me.
1-28 / To Children about Encouragement: When a Parent Remarries
Many children face a stepparent entering their families which brings a
time of adjustment for all involved. The following letter is written on
a positive note, assuring the child that the problems which arise will
work out. Yet it recognizes that the stepparent will never take the
place of their parent, and that the child may have to deal with negative
By now, you are probably busy helping with the wedding plans. You
havenít said what you think about your dad getting married again, but I
wanted you to know that if you have some mixed feelings, itís OK.
Iím sure youíve been told that your soon to be stepmother is not trying
to take your motherís place. No one can ever do that. You will always
love and miss your mom.
But you can grow to love your stepmother too. It may not be easy at
first. After all, since your momís death, you and your dad have been on
your own. And youíve done pretty well.
Now this lady you hardly know will be moving into your house and doing
things your mom used to do. You could feel sort of angry at her. Or you
might be mad at your dad for marrying someone else. If you feel this
way, donít be upset. Lots of kids have gone through the same thing when
their parents remarried.
But remember, God has brought Marie into your dadís life. He wants to
make you a family Ė not just like the one you had, but a new family. If
you let Him, He can help change any bad feelings you have. It will take
time. There will be problems, just as with anyone beginning
relationships. Yet they can be worked out, if the three of you want them
If you ever want to talk to someone about all of this, call me. I am
praying for you during this difficult time of adjustment.
1-29 / To Children about Evaluations: Of Vacation Bible School
How did you like Gospel Bob? What was the most fun in Vacation Bible
School last week? What didnít you like? We want to know!
So that we can plan for next year, we need to find out just how you felt
about it. Please take a minute right now and answer the questions on the
back of this letter. Then bring or mail it back to the church by Sunday,
MONTH XX. You can give it to your Sunday school teacher or put it in the
offering basket. Thanks for your help!
1-30 / To Children about Information: Concerning Establishment of New
Do you like to sing? If you do, we have just the place for you! Starting
in MONTH, the Cherub Choir will be forming for girls and boys in grades
two through six. We will be practicing once a week for about 45 minutes,
and we will sing during morning worship five or six times a year. The
director will be Mrs. NAME.
When we find out more details, we will let you know. But you can start
practicing singing right now!
1-31 / To Children about Instructions
Several months ago, you were given a little plastic bread loaf bank to
take home from Sunday school. Your teacher told you that you could put
money in it and that after a while, you would bring it back to church.
Then the money would all be put together and given to Missions. It will
help hungry children to get food.
I hope that you have remembered to put some quarters, dimes, nickels,
and pennies in your loaf, because now it is time to bring them back to
church. All loaves need to be here by Sunday, MONTH XX. That day, we
will be breaking them open and seeing how much money we have to help the
Please make sure that your Sunday school teacher has your loaf by then.
If you do not have a loaf, you can still bring in some money to be used
for this project. You can also ask your parents if they would like to
Thank you for your help, and remember that hungry boys and girls are
counting on you.
1-32 / To Children about Meetings
It was great to have you join us for Kidsí Club last night. We hope that
you had fun and learned more about Jesus too.
Remember, Kidsí Club meets every Thursday at 7:00 PM in Community
Churchís Fellowship Hall.
Boys and girls in the first through the sixth grades are welcome to come
for a time of stories, crafts, games, and a snack.
Ask your parents right now if you can come back next week. Youíll be
glad you did!
1-33 / To Children about Newsletters: Establishment of Childrenís Page
Attention boys and girls! Starting in MONTH, Community Church will be
putting out a newsletter just for you. It will be on the back page of
the regular church newsletter, and it will have fun things for you to do
and read. There will be a story, puzzle, or dot to dot, and some ideas
for things you can do to help others at home or at church.
The newsletter will also list things that you would want to know about,
like Kidsí Club special activities or childrenís services.
How can you get this great newsletter? Simple! If your parents get the
regular newsletter, you will already get the childrenís newsletter. If
your parents donít get it, just tell your Sunday school teacher or Kidsí
Club leader that you want it.
Donít forget, your very own newsletter will be in the mail soon. Be on
the lookout for it!
1-34 / To Children about Problems
The following letter is intended to be sent to all children in the
Sunday school who are beyond nursery age. The problem, too much noise as
youngsters pass the adult classrooms, as well as the desired change in
behavior, is clearly defined. And although the consequences of further
misbehavior are specified, the certainty of no more problems is
Are there problems at Community Church? Yes, but we think they can be
solved. You see, during the Sunday school hour, some boys and girls go
down the hall past the rooms where the grown ups are meeting. Instead of
walking quietly, they talk in loud voices and make too much noise with
their feet. They laugh and clap their hands. Even when their teacher
tells them to stop, they keep doing it.
All the noise makes it hard for the grownups to hear their lesson. It
has to end. As your pastor, Iím asking you to listen to your teacher and
be VERY quiet when youíre in the hall during Sunday school. Itís not
fair to make others who want to learn miss their lesson.
Iíve spoken to all the Sunday school teachers about this, and any boy or
girl who keeps doing it will have to come talk to me. Jesus would not
want you to disobey. Iím expecting to see a big change this Sunday, and
Iím certain that you wonít disappoint me.
1-35 / To Children about Questionnaires: To Complete One on Favorite
What do you like to do? Swimming? Roller skating? Eating pizza? Whatever
it is, we want to find out.
Once again, the Sunday school department is planning the annual get
together for all the boys and girls who have been learning about Jesus
each week. We decided that we would do what you like this year. With
this letter is a questionnaire listing some things kids have fun doing.
Please answer the questions about what you think we should do. Also fill
in (or have your parents do it) the best day and time for you to attend.
Then mail or bring the paper back to church by Sunday, MONTH XX.
When we have all the papers, we will decide what most boys and girls
would like to do. Then weíll let you know the plans.
Donít forget, we need your help to make this the best Sunday school
1-36 / To Children about Resignations
This is to let you know that after next week, I will no longer be
leading the mid-week evening childrenís meeting.
During the past two years that Iíve been in charge of it, I have really
enjoyed getting to know you boys and girls. As Iíve played with you,
sang with you, done crafts with you, and taught you about Jesus and the
Bible, Iíve learned a lot. I hope you have too.
Because the adult home Bible study group has grown so much, it will now
be dividing into two. I will be leading the new group, so I can no
longer go to the childrenís meeting. Mrs. NAME has offered to take my
place. Iím sure sheíll do a great job and that you will all help her.
Iíll miss having the time with you each week, but I know you will be in
1-37 / To Children about Schedules: For Vacation Bible School
Have you met Captain Joe? If you havenít, youíre in for a treat! That
pirate is coming to Community Church by way of videos for this yearís
Vacation Bible School. He has lots to teach us about Jesus and living
for Him. But Captain Joe is also just plain fun.
We hope you plan to join the good times, beginning DAY, MONTH XX, at
9:00 AM VBS will last all week and be out at 11:30 AM each day, except
Friday, MONTH XX. On that day, a picnic lunch will be held after classes
for all the girls and boys involved. Tell your parents to pick you up at
1:00 PM Friday.
The closing program for VBS will be held during morning worship on
Sunday, MONTH XX. You should be at the church by 9:30 AM so you can
practice your part before the service begins at 10:00 AM.
Invite your friends to join you at Vacation Bible School. Captain Joe is
ready to meet you!
1-38 / To Children about Special Events: Upcoming Puppet Show
Many places of worship hold occasional special services for boys and
girls. A letter such as the following generates excitement in the
children, which they will hope fully pass on to their parents, the ones
who are usually in charge of transportation.
Hi Boys and Girls,
Peaches, Cupcake, and Bubblegum are coming your way soon! Tell your mom
and dad to mark the calendar right now, because the special childrenís
service on Sunday evening, MONTH XX, is one you wonít want to miss.
Ms. NAME and her puppets will be ready to meet you at Community Church,
starting at 7:00 PM Called ďThe Puppet LadyĒ by children where she
lives, Ms. NAME has been bringing her friends Peaches and the others to
churches for ten years. Youíll laugh at the funny things they do and say
as they learn about Jesus.
Donít miss this special evening service just for you!
1-39 / To Children about Thanks: For Assistance at Festival
You may not realize it, but you were an important part of the St.
Michaelís festival last week end.
If you worked in a booth with your parents, if you watched your younger
brothers and sisters so that Mom and Dad could work, if you set up
chairs or threw away trash, you helped make the festival the great
success it was. And if you could do none of that but still attended, you
also did a lot, because you were needed to enjoy the games, food, and
Thanks for whatever you did! By working together as the parish did last
weekend, we help each other. Iím proud of what St. Michaelís can do.
1-40 / To Teens about Advancement: Into Next Age Level Class for Sunday
Good News! Now that you are beginning your sophomore year, you are
invited to be come a part of Community Churchís senior high Sunday
school class. The class meets in room NUMBER starting at 9:30 AM NAME
and NAME are the teachers.
Iím sure that youíll find them easy to talk to, fun to be around, and
deeply committed to the Lord. They want to help you learn more about
your faith, as well as to mature in your walk with Christ. If you have
been attending the junior high class, move on up to room NUMBER. If you
havenít been coming, how about starting next Sunday? Youíll be glad you
1-41 / To Teens about Agendas: For Youth Group
Where will you be the evening of Sunday, MONTH XX? I hope youíre
planning on attending the youth meeting. We have plenty of important
things to discuss.
On the agenda are:
- Making final plans for Youth Sunday, MONTH XX. We still need two teens
to read Scripture and one more usher.
- Deciding which money making project to do in MONTH, selling candy
apples or have a slave day.
- Writing a group letter to the child we sponsor in Mexico.
- Brainstorming about how we as a youth group can help fight pornography
in our city.
Because of all of this, we really need each member of the youth group to
be present. Can we count on you?
1-42 / To Teens about Announcements: Cancellation of Youth Group
Because of the illness of NAME, the youth group will not be meeting this
week. We trust that NAME will soon be well enough to fulfill his
responsibilities as youth leader.
Keep in mind that the canoe trip planned for MONTH XX will take place at
that time, even if NAME is unable to go. Itís not too late to sign up
1-43 / To Teens about Appointments: To Set Up Personal Conferences
Congratulations on successfully completing membership class at Community
Church! As you will remember, however, before you can actually join the
church, you need to meet with me personally to talk about your own
relationship with Jesus.
I have set DAY, MONTH XX at 4:00 PM for your appointment. Please come to
my study at that time. Plan on spending about twenty minutes with me.
If for some reason you wonít be available then, call the church office
If you donít want to be considered for church membership now, you may
cancel your appointment. But I would be more than willing to meet with
you anyway just to talk about any questions or concerns you may have.
1-44 / To Teens about Condolences: On the Athletic Teamís Loss in
While this type of loss isnít like losing a loved one, it would be a
great tragedy to a teen member of the team. Writing a letter like this
expresses the churchís caring for the individual, especially important
during adolescence when religion often becomes personal, not just
something of oneís parents. Also conveying pride in the athleteís
ability to participate in sports, the letter builds self image and
confidence at a time when the teen may be lacking in them.
To say that last nightís game was a great disappointment is such an
understatement that itís almost better to say nothing. But we at
Community Church wanted you to know that although SCHOOL NAME is now out
of the district tournament, we are proud of you.
Throughout the basketball season, you have worked hard with the team,
doing your best to help make it a winning season. And youíve succeeded.
With a fourteen win, two loss record, no one can say otherwise.
We realize it must be a severe blow not to get to attend the regional
tournament. But you can be sure that everyone in Glendale thinks you
(and the entire team) did a great job. Remember, God can use a defeat in
your life too.
1-45 / To Teens about Congratulations: On Athletic Honor
On behalf of everyone at Community Church, we would like to congratulate
you on your being named to the district all star basketball team. This
honor is certainly well deserved; we know how hard you have worked over
the years to do your best on the court. Yet you still found time to be
faithful to the church in attendance, serving as an officer in youth
group and singing in the youth choir.
We just wanted you to know that weíre proud of you, and weíre eager to
see how the Lord is going to continue to use you in His service over the
years. May you always keep Him first in your life.
Again, our congratulations.
1-46 / To Teens about Disciplinary Action: To Confirm Verbal Discussion
As I stated in our talk yesterday, I wanted you to have a written record
of what was said. Vandalizing the menís room at the church shows a
serious lack of respect for the parish, myself, and God. You will be
required to pay for the damages, and you will work 20 hours under the
janitor to make up for what you have done.
After speaking with you about this, I believe that you are sorry and
will not do such a thing again. However, I must remind you that if you
do, more severe consequences will take place.
I have talked to your parents, and they agree with what I have decided
to do. Of course you will still have to deal with this in confession,
which I expect you to do soon. May God help you to do what is right.
1-47 / To Teens about Elections: Results
Just in case you missed it, youth fellowship elections were held at the
MONTH XX meeting. Next yearís officers will be:
- President, NAME;
- Vice president, NAME;
- Secretary, NAME;
- Treasurer, NAME.
Congratulations to these young people! We are looking forward to a great
new year as all of us work together with the officers. Please keep in
mind that they canít do anything without the support and participation
of each member of the youth fellowship. Plan now to be an active part of
it in the fall!
1-48 / To Teens about Encouragement: To Victim of Terminal Disease
Dealing with cancer patients (and others with fatal illnesses) is
another difficult but necessary aspect of the ministry. The following
letter would not be appropriate to send to everyone, but in this case,
where the teen is well known by the pastor, candidness is acceptable.
Iím angry! Seeing the cancer drain your energy, invade more and more of
your body, and tear you away from the things and people you love makes
me furious. And Iím sure that your own anger must surpass mine.
All I can say is that I am praying for you continually, that the Lord
would give you the strength you need, both physically and spiritually.
You are in the middle of a great battle, and at times (or maybe even
most of the time), you must feel very alone in your struggle.
But believe me, you havenít been forgotten. Many of the people at
Community Church have been and are faithfully praying for you too. We
are asking God for a miracle.
In the meantime, you must keep on fighting. That doesnít mean you canít
ever feel down or that you should pretend that everything is fine. But
donít give up. Godís love for you is just as strong as it ever has been,
and He understands better than anyone else what youíre going through.
I know Iíve told you before, but I want you to know that I still am
available any time you need to talk. I promise to listen, not give pat
answers, and to let you be whatever you need to be.
1-49 / To Teens about Evaluation: Personal
As the New Year starts, it seems like an appropriate time to do a little
self evaluation. How would you answer the following questions?
- Am I attending Sunday school faithfully?
- Is Sunday morning worship a priority for me?
- Have I been active in youth fellowship?
- Do I devote time each day to personal prayer and Bible study?
- Do I look for chances to share my faith with the people in my life?
- Am I growing in my relationship with the Lord?
- Am I involved in some kind of service to others on a regular basis?
Donít worry, you donít have to tell anyone how you answered these
questions. But if youíre like most of us, you realize that you could
stand some shaping up in the areas mentioned. Why not decide right now
to do something to strengthen one of them today? It could be that you
need to make more of an effort to attend youth group. Or maybe your
biggest weakness is not taking time to pray and read the Bible. By
setting goals and working one step at a time, you can change. And when
would it be better to do so than the present?
While all of the areas mentioned are important, I admit that I would
especially like to see more of you at the youth meetings and in Sunday
school. So if you havenít been for a while, why not try it again? Youíll
be glad and so will I!
1-50 / To Teens about Information: Confirming Reservation & Giving
Details for Youth Retreat
We are delighted to acknowledge your reservation for the fall youth
retreat to be held MONTH XX- XX at Camp Wattzmatta. The youth committee
has been working hard to plan a fun as well as spiritually challenging
In order to ensure that everyone has a great and meaningful time, we
want to remind you of the rules Community Church has set up for youth
- No alcohol, smoking, or drugs.
- Lights out by 11:30 PM and quiet by 12:30. Please be considerate of
those around you trying to sleep.
- No radios, tape decks, or boom boxes.
- No running off from the group. Youíre expected to be at all scheduled
- Everyone helps clean up.
With your cooperation, weíre confident that this retreat will be the
best ever! Come expecting to be blessed!
1-51 / To Teens about Instructions: Concerning Youth Retreat
Itís hard to believe, but the fall youth retreat is only a week away!
The youth committee is excited about the program planned, and we hope
you are too.
Please be at Community Churchís rear parking lot at 4:00 PM sharp on
DAY, as it is important that we leave on time. In addition to your
sleeping bag, Bible, and toiletries, you are asked to bring snack food
to share on DAY night. Soft drinks will be provided.
We will be back at Community Church at approximately 8:00 PM on DAY
evening. Make sure you will have transportation home.
See you on the XX at 4:00 PM!
1-52 / To Teens about Meetings: Special Officersí Meeting
Just a reminder that the youth group officers will be meeting before
youth group on DAY, MONTH XX. Please make every effort to be in the
library at 6:00 PM We will be discussing the upcoming summer campout,
and we need the input of each of you in order to make several important
1-53 / To Teens about Newsletters: Change in Youth Page
Calling all teens! As of MONTH, the Teensations page of Community
Churchís monthly newsletter will have a new look. In addition to the
usual activities calendar, we are expanding it to include original
writings and art work by youth. If you have drawings, poems, short
stories, or other work you would like to share, submit it to the church
office. We will try to use two or three items a month. If possible, they
should somehow reflect your faith.
Please seriously consider what you can contribute. Your work can not
only show what talented youth we have in our church, but it can minister
Anything to be considered for the MONTH newsletter should be submitted
by MONTH XX. Thanks for your cooperation: without it, this new venture
1-54 / To Teens about Problems: Throwing Snowballs
Once again, the high point of winter Ė snow Ė has arrived. I know many
of you have been looking forward to it for some time, and I also know
that snow seems to be just waiting to be formed into snowballs and
But a few teens in our parish got a little carried away with the
snowball war after the 11:00 AM Mass last Sunday, and the end result was
that an elderly lady was hit with a snowball. I realize that this was an
accident, but the lady did not appreciate having snow all over her
clothes. In addition, she could have fallen and been injured.
Because of this, I must insist that no snowballs be thrown within a
quarter mile radius of the church. I would also like to see the person
who threw the snowball which hit Mrs. NAME apologize to her.
Thank you for your cooperation in this matter.
1-55 / To Teens about Procedures: For Election of Officers
At the next meeting of the youth fellowship, we will be holding
elections for new officers. Here is the procedure which we will use:
For each position, the youth council will present two names of those who
are considered capable and willing to serve.
In addition, nominations from the floor will be accepted. Anyone may
nominate a person, including himself/herself, but the nomination must be
seconded from someone else present. A maximum of two names per office
will be accepted from the floor.
After nominations have been closed by a motion and a second from the
floor, members may vote for one name for each position.
When the voting is completed, the written ballots will be tabulated and
the winners announced at the end of the meeting.
Be thinking now who you would like to lead the youth group next year! We
already have some great ideas for programs and projects for then, and if
you are dedicated to God and willing to serve Him in this way, we need
you to accept the challenge of being an officer. Even if you donít want
to run, please make sure to come and vote. Let your wishes be made
1-56 / To Teens about Questionnaires
What do you want the youth group to do? Would you like
roller skating? A hayride? Horseback riding? What subjects would you
like to learn about? Getting along with parents? Dating? Handling peer
As we plan activities for next school year, we are
trying to set up a schedule that you will be excited about. But in order
to do so, we need your help. Please fill out the enclosed questionnaire,
indicating what interests you, and bring or mail it to the church by
Sunday, MONTH XX.
Thanks for your input. We expect to have such a great
youth group planned that every teen in the parish will participate!
1-57 / To Teens about Resignations: Of Youth Officer
Due to Illness
As you may already know, NAME has been having a struggle
with his health for sometime. In spite of the cancer, he has been doing
an outstanding job as president of the youth group.
But now, as his condition is worsening, NAME has
informed me that he can no longer handle the responsibilities of his
office. Rather than hold back the group in any way, he has decided to
resign. He has assured me that as his health permits, he will continue
to attend meetings. But he feels someone else needs to take over the
leadership position that he has held.
Although Iím sorry to see NAME take this step, I
understand and agree with his decision. This is a very difficult place
for him to be in; I know how dedicated he is to the youth group.
At the next meeting, we will be taking nominations for a
new president. In the meantime, I hope that you will make an effort to
encourage NAME in some way. Let him know that although he can no longer
serve as an officer, he is still an important part of our youth group.
1-58 / To Teens about Schedules: For Youth Retreat
In only one more week, the youth retreat will be here! I
hope youíre as excited as I am. Here is the schedule for Fridayís and
4:00 PM Ė Meet in church parking lot.
5:00 PM Ė Arrive at camp. Time to unload gear and find out where things
6:00 P.M Ė Dinner. Girls in cabins 1 & 2 set up; boys in cabins 5 & 6
7:00 PM Ė First Session. Bring your Bible, pen.
8:00 PM Ė Break for Recreation.
8:45 PM Ė Share Groups.
9:00 PM Ė Second Session.
9:45 PM Ė Wrap-up.
10:00 PM Ė Snack and free time.
12:00 midnight Ė Lights out.
8:00 AM Ė Breakfast. Set up, boys in cabins 7 & 8; clean
up, girls in cabins 3 & 4.
8:45 AM Ė Personal morning devotions. Find a place by yourself.
9:00 AM Ė Third session.
10:00 AM Ė Sharing groups.
10:30 AM Ė Fourth session.
11:15 AM Ė Free time.
12:15 PM Ė Lunch. Set up, boys in cabins 5 & 6; clean up, girls in
cabins 1 & 2.
1:15 PM Ė Fifth session.
2:15 PM Ė Share groups.
2:45 PM Ė Wrap-up.
3:00 PM Ė Free Time.
4:30 PM Ė Pack up.
5:00 PM Ė Leave camp. Stop at restaurant on way home.
6:45 PM Ė Arrive at church. Make sure someone is there to pick you up.
As you can see, we have a lot planned. Come expecting to
have a great time and to be challenged in your faith!
1-59 / To Teens about Special Events: Youth Seminar
What are your plans for DAY, MONTH XX? I hope youíre
free, because the youth group has a great opportunity on that day.
We have been invited to attend an intra-parish Drug
Information Day to be held in CITY, STATE. Over thirty parishes have
been asked to participate, and the day begins at 10:00 AM with a general
session about the problem of illegal drugs among teens.
After a luncheon, the group will be broken down into
smaller workshops dealing with problems such as how to help a friend who
uses drugs. This will be followed by a time for socializing.
The day ends at 4:00 PM, and we plan on being back to
St. Michaelís by 7:00 PM. Because of the importance of the topic, the
parish will pay for any teen who wishes to attend the seminar. Your only
cost will be money for a meal on the drive home.
I would encourage you to plan on going if at all
possible. The drug problem is a serious one, and Iím certain we will
gain from the information presented.
As soon as possible, I will let you know how to go about
signing up for the trip. In the meantime, mark your calendars!
1-60 / To Teens about Thanks: For Help With Festival
You deserve a note of appreciation, so here is one! Your
work at the St. Michaelís Festival last weekend was outstanding; the
childrenís rides and games were a great success. I can imagine it must
have taken a good bit of time to organize all of them, as well as to
make sure each was running smoothly during the festival.
I look forward to being able to count on your help for next yearís
festival. Thanks again for all you did!